HIM Rep I

Position Overview

HIM Representative I is an entry level position responsible for clerical duties within the Health Information Management department.

Key Responsibilities

• Utilizes various computer reports daily to retrieve medical records and documentation information from various locations and ensures record information is accounted for.
• Prints and scans all final reports for each record retrieved and accesses the medical record chart corresponding to the retrieved information.
• Retrieves all medical records requested by hospital departments for patient care, research, and external reviewers.
• Processes all requests for copies of medical records, including subpoenas, court orders, and audits.
• Searches and retrieves all medical record charts in the permanent file according to the facility's terminal filing system.
• Researches all loose reports and locates the corresponding medical record for proper scanning.
• Collects the necessary documents, data, and information for the correct completion of birth certificates and/or other types of vital records.
• Analyzes complex information and uses problem solving skills to determine appropriate solutions for resolving Birth Certificate and Death Certificate issues.
• Assists funeral homes, local Town and State representatives with resolution of Birth & Death Certificate issues.
• Utilizes all medical record applications to research and merge duplicate medical record numbers.
• Assists physicians with their records for completion.
• Answers all phone calls in a timely manner.
• Assists customers as needed with courtesy and respect.
• Ensures the privacy and security of patient information.
• Performs other duties as assigned.

Required Qualifications

• Experience Required: Experience in hospital medical records or medical office experience preferred
• Education: High School diploma or equivalent required