Front Desk Coordinator, Administrative Support

Job Title:

Front Desk Coordinator / Administrative Support

Location (City, State):

Dallas, TX

Work Schedule:

M – F, 7:30 – 4:30

Type of Employment:

Permanent

Compensation:

$25 - $27 / hour

Industry:

Wholesale

Benefits:

This position is eligible for medical, dental, vision, life, and disability insurance, 401(k), paid time off, and holidays.

Addison Group is partnering with our client to hire a professional and detail-oriented Front Desk Coordinator. This role serves as the first point of contact for visitors while also providing administrative support to leadership and office operations. The ideal candidate is organized, service-driven, and comfortable multitasking in a fast-paced environment.

Key Responsibilities:

• Welcome guests and vendors, ensuring a positive and professional first impression
• Oversee daily front desk operations, including handling incoming deliveries and mail distribution
• Maintain office and breakroom inventory by tracking and replenishing supplies as needed
• Manage incoming calls and correspondence, routing messages to the appropriate contacts
• Provide administrative support to leadership, including coordinating calendars and scheduling meetings
• Assist with travel planning and expense tracking for team members
• Support general office organization and administrative tasks as assigned

Qualifications:

• High school diploma or equivalent required
• At least 2 years of experience in a receptionist, administrative, or support role
• Demonstrated experience managing multi-line phone systems and high call volume
• Strong customer service approach with a professional and approachable demeanor
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Experience coordinating schedules, meetings, or calendars for team members or leadership
• Familiarity with expense reporting or budget tracking is preferred
• Ability to interact effectively with internal teams and external stakeholders
• Experience in a related industry such as HVAC or distribution is a plus
• Bilingual Spanish skills are helpful but not required

Equal Opportunity Employer Statement:

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Skills:

• Administrative Skills
• Budget Management
• Budget Reporting
• Calendar Management
• Call Volume
• Customer Support/Service
• Detail Oriented
• Expense Reports
• Expense Tracking
• HVAC
• High School Diploma
• Interpersonal Skills
• Leadership
• Mail Processing
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft Word
• Multilingual
• Multitasking
• Operations
• Organizational Skills
• Plan Meetings
• Spanish Language
• Telephone Skills
• Travel Planning
• Wholesale Industry

Company:

Addison Group

About Addison Group:

Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.

Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.

Company Size:

1,500 to 1,999 employees

Industry:

Staffing/Employment Agencies

Year Established:

1999

Website:

http://www.addisongroup.com/