Receptionist/Administrative Assistant

Position Overview

SGS, the global leader in inspection, verification, testing and certification services, is seeking a Receptionist/Administrative Assistant. In this role, you will provide essential front office and administrative support by greeting visitors, managing calls, supporting data entry, overseeing office supplies, and performing general office maintenance. You will also be key in ensuring adherence to company policies and maintaining a professional environment.

Key Responsibilities

• Greet visitors, issue visitor badges, and direct them along with callers to the appropriate parties while answering basic questions.
• Answer, correctly route, and/or transfer calls; take accurate messages.
• Maintain security awareness and liaise with building management and vendors to ensure proper services and repairs are performed.
• Perform computer data entry, manage inventory of office supplies, and sort/deliver mail.
• Handle general office maintenance, including stocking coffee rooms, machines, and copiers.
• Follow up on payment status/collections and order office supplies as required.
• Adhere to internal standards, policies, and procedures.
• Perform additional duties as assigned.

Required Qualifications

• High school diploma or GED
• Strong customer service background

Preferred Qualifications

• Associate’s degree in Business Administration or a related field
• Familiarity with bookkeeping and basic accounting procedures
• Experience with spreadsheets and financial reports
• Scheduling/meeting experience
• Experience with Oracle BOSS is a plus
• Proficient in Microsoft Office programs (Word, Excel, Outlook)
• Exceptional organizational skills with the ability to multi-task

Additional Information

SGS is anEqual Opportunity Employer. We are committed to recruiting, hiring, training, and promoting persons without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, or veteran status. To perform this job successfully, you must be able to perform each essential duty satisfactorily with or without reasonable accommodations. Please note that this job description is not an exhaustive statement of duties, responsibilities, or requirements.

If you are applying within the United States and experience difficulty completing the online employment application due to a disability, please call 201-508-3149 for assistance. This phone number is dedicated solely to those needing assistance due to a disability.