Executive Administrative Assistant

Position Overview

FM is a leading property insurer of the world's largest businesses, providing more than one‐third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. We rely on a dynamic, culturally diverse group of employees working in more than 100 countries, in a variety of challenging roles. The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office (Frisco, TX). This role requires strong organization, confidentiality, and the ability to exercise considerable judgment in non-routine situations.

Key Responsibilities

• Under minimum supervision, work independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive.
• Anticipate and prepare materials needed by senior executives for conferences, correspondence, trips, appointments, meetings, and telephone calls; summarize incoming information and coordinate with background office sources.
• Handle details of a confidential nature and perform administrative tasks based on an understanding of company policy and the executive's views.
• Schedule appointments for senior executives and arrange travel schedules and reservations.
• Interact with all levels of company personnel as well as clients and vendors.
• Handle correspondence, monthly and quarterly reports, and build/monitor various tracking logs.
• Prepare ad hoc reports and presentations by researching and summarizing information.
• Organize special events.
• Coordinate off-site meetings and events for both clients and employees.

Required Qualifications

• Education: High School diploma or equivalent; some college preferred.
• Experience Required: 8+ years of administrative/executive secretarial experience supporting senior management.
• Excellent MS Office skills – Advanced Word, Excel, and PowerPoint (working knowledge of other spreadsheet or database software is helpful).
• Excellent written and verbal communication skills.
• Excellent keyboard skills, including typing speed and accuracy.
• Meticulous attention to detail.
• Strong organizational and outstanding interpersonal skills.
• Highly refined telephone skills.
• Strong problem-solving and customer-relation skills.
• Significant ability to appropriately handle and maintain confidential and sensitive information.
• Ability to provide leadership to other secretarial and clerical staff.
• Ability to multi-task and work independently as well as in a team environment.
• Ability to identify problems and complete tasks without requiring instruction or guidance.

Preferred Qualifications

• Qualifications: Proficiency in both English and Spanish is a plus.