Clerk, Accounts Payable

Position Overview

Performs a range of general clerical, accounting, and bookkeeping support functions for a large Heavy Civil Contractor. This is a full-time hourly position. Company is seeking someone with great attention to detail and a strong work ethic.

Key Responsibilities

• Review digital and paper invoices from vendors/subcontractors and route to project managers via the accounts payable approval system.
• Reconcile vendor statements including problem solving/analysis.
• Assist with processing vendor invoices.
• Sort and route incoming mail.
• Assist with year-end 1099 reporting and maintain W-9 files.
• Assist in fulfilling external auditor requests during yearly audits.
• Maintain Excel spreadsheets as directed and update master databases as instructed by managers.
• Perform general office duties such as filing, scanning, mailing, faxing, answering telephones, and photocopying.
• Handle miscellaneous tasks or special projects assigned by accounting managers.
• Order and maintain office supplies, keeping the yearly budget in mind.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Exhibit excellent analytical, problem solving, and decision-making skills.
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
• Track subcontractor certificates of insurance (COI): Ensure Company limits are met, verify that COIs are current, and collaborate with the internal legal department to address any deficiencies.

Required Qualifications

• Ability to design, prepare, and maintain spreadsheets using basic mathematical calculations (e.g., Excel, PivotTables).
• Knowledge of accounting and bookkeeping principles, terminology, and practices.
• Knowledge of general record keeping and filing systems.
• Ability to compare data from a variety of sources for accuracy and completeness.
• Ability to follow, apply, and interpret instructions and/or guidelines.
• Ability to determine work priorities to meet the accounting team’s schedules and deadlines.
• Ability to communicate effectively.

Preferred Qualifications

• Associates Degree and 2 years of experience are preferred.