Administrative Medical Positions

Position Overview

InGenesis is currently sourcing for Administrative Assistant candidates to work with our client. In this role, you will provide comprehensive administrative support to the Health Services Administrator (HSA) and Assistant Health Services Administrator (AHSA) in alignment with the ICE and IHSC mission. You will be responsible for drafting various documents, maintaining office records, and ensuring confidentiality while supporting multiple office functions in a healthcare setting.

Key Responsibilities

• Draft and type various documents such as memos, meeting minutes, and reports.
• Maintain office files, databases, and spreadsheets.
• Keep all records and information confidential.
• Screen visitors and phone calls, directing them to the appropriate staff.
• Utilize electronic health records and maintain accurate records.
• Assist with Medical Records Technician duties when possible.
• Complete all required training.
• Participate in improving office protocols and follow IHSC safety and quality programs.
• Attend staff meetings and adhere to IHSC policies and standards.

Required Qualifications

• High School Diploma (minimally acceptable).
• Minimum of one year of direct experience with high proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• At least one year of experience as an Administrative Assistant in a healthcare setting dealing with electronic medical/health records and scheduling medical appointments.
• Heartsaver® CPR AED certification through the American Heart Association® with hands-on training.
• Proficient communication skills in English (both verbal and written).
• Ability to manage time effectively, prioritize tasks, and communicate clearly, with a basic knowledge of medical terminology.
• Knowledge of basic office equipment/technology usage and troubleshooting.
• Familiarity with regulations regarding confidentiality of patient medical records and personally identifiable information (PII).
• Ability to meet physical demands, including lifting moderately heavy patients or equipment, responding to emergencies (within four minutes), performing CPR/emergency care, and assisting during evacuations.

InGenesis is one of the largest and most diverse healthcare staffing firms in North America, partnering with nearly half of the Fortune 500. We strictly comply with all applicable federal, state, and local employment laws and are dedicated to providing reasonable accommodations for qualified individuals with disabilities. If you require an accommodation during the hiring process, please visit our website for assistance.