Operations Junior Associate

Position Overview

Fireside Campaigns is a values-first firm that integrates public relations, digital strategy, analytics, and design to deliver full service communications for movement partners. As the Operations Junior Associate, you will support our overall operations by processing invoices, managing reporting, scheduling meetings, maintaining calendars, and arranging travel itineraries when necessary. Reporting directly to the HR Operations Manager, this full time, exempt role combines 60% accounts payable/receivable responsibilities with 40% routine administrative support. The starting Salary: $52,868 is fixed in band across the firm.

Key Responsibilities

• Process and data-enter vendor invoices and payment requests of moderate to high complexity.
• Perform detailed reviews and audits of documentation to ensure compliance with firm policies.
• Verify appropriate GL distribution/account coding and ensure timely processing of payments.
• Serve as the primary contact for A/P and A/R inquiries from partners, clients, and third party accounting firms.
• Participate in and support process improvement and system enhancement projects.
• Coordinate meeting schedules, assist with travel arrangements, and provide ad hoc administrative support.
• Provide backup support for payroll processing as needed.

Required Qualifications

• 1-2 years of administrative experience.
• Knowledge of accounts payable principles, practices, and processes.
• Strong ability to analyze documents, invoices, and contracts regarding payments.
• Proficiency in MS Office Suite (especially Excel), Word, Outlook, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to work within a diverse team and contribute to an inclusive, equitable workplace.
• Excellent communication skills and comfort working remotely with distributed teams using tools like Google Docs and Slack.
• Proven reliability in meeting deadlines and delivering quality work.

Preferred Qualifications

• Prior administrative experience within professional services.

Benefits & Perks

• Unlimited paid time off including unlimited sick leave, minimum 15 vacation days per year, and at least 11 paid holidays.
• $100/month for cell phone reimbursement in addition to salary.
• $100/month for home office needs in addition to salary.
• Company-provided laptop, 2nd monitor, and external keyboard/mouse.
• Health and dental insurance through the DC Exchange with 100% coverage on most Silver plans for you and your qualified family members.
• Automatic 10% raise at the end of your first year of employment (unless promoted).
• 16 weeks of paid Family and Medical Leave.
• Potential for bonuses based on individual and firm performance.