Accounts Receivable Specialist

Essential Job Functions

Demonstrates SoundOff Signal’s Core Values in daily interactions with internal and external customers.

• Prepare and submit invoices for GSA and federal contracts using systems such as WAWF or IPP.gov.
• Manage & monitor the GSA invoice email inbox
• Monitor accounts receivable aging for GSA and proactively follow up on outstanding invoices.
• Maintain detailed records of invoicing, collection and adjustments for internal GSA contract management.
• Investigate and resolve invoice discrepancies, rejections and payment delays.
• Support audits and provide documentation for government contract reviews.
• Manage OEM invoicing, including resolving pricing issues and collections.
• Processing New Customer applications
• Maintain and update master account data for all customers
• Compile credit reference information
• Use Excel, data entry and word processing skills, as needed
• Provide support to other members of the finance department on relevant projects
• Perform job consistently without excessive absenteeism or tardiness
• Other Accounts Receivable duties as assigned

Job Requirements

• 2+ years of accounts receivable or billing experience
• Experience with government or GSA contract invoicing
• Strong time management skills with the ability to prioritize and meet deadlines
• Excellent attention to detail and organizational skills
• Strong verbal and written communication skills
• Self-motivated, proactive, and able to work both independently and as part of a team
• Customer-focused mindset with a commitment to providing high-quality service
• Proficiency in Microsoft Office applications, particularly Excel
• Strong follow-up and problem-solving skills
• Experience working with spreadsheets and financial data

Working Conditions

• Mostly office environment, occasional light manufacturing environment
• Fast-paced, team-oriented environment
• Low noise level in a temperature-controlled setting
• Mostly normal business hours with occasional need to flex hours