Marketing and Admin Assistant

Position Overview

We are looking for a motivated Marketing and Admin Assistant to join our team in Houston, Texas. This entry-level role offers a dynamic work environment where you will handle a variety of tasks to support marketing initiatives and administrative functions. This is a Contract to permanent position that requires strong organizational skills, computer proficiency, and the ability to multitask effectively. If you are eager to learn and contribute to a fast-paced office setting, we encourage you to apply.

Key Responsibilities

• Support the creation and review of marketing proposals, including printing, binding, and ensuring accuracy.
• Maintain and update the Access database with bid tab entries to streamline project information.
• Prepare materials such as client books, name tags, and reception TV updates for bid day activities.
• Assist in generating project packages and plaques for clients and employees at various stages of completion.
• Organize and send thank-you letters to subcontractors and donors, ensuring proper documentation of contributions.
• Coordinate and update employee lists with photos, names, and titles for management use.
• Participate in planning and executing company events, including holiday parties, fishing trips, and retirement celebrations.
• Manage the annual foundation budget and track donations and attendees for fundraising events.
• Collaborate on special projects as needed to support marketing and administrative goals.