Marketing Operations Coordinator (Part-Time/Hybrid)

Position Overview

We are an express car wash, construction, and real estate development company committed to rapid growth and operational excellence. Our marketing department plays a critical role in launching new locations and driving ongoing customer engagement. We are seeking a highly organized, proactive, and tech-savvy Marketing Operations Coordinator to directly support the Marketing Manager. You will act as a bridge between leadership, the marketing department, and other teams (including operations), planning and executing marketing initiatives with precision while maintaining thorough documentation. This hybrid role requires in-office collaboration (approximately 50% in-office, 50% remote) with initial in-person onboarding expected in November.

Key Responsibilities

• Break down complex marketing initiatives into milestones, tasks, and detailed action plans.
• Create and maintain comprehensive documentation (project trackers, process guides, reports) for the marketing department.
• Ensure extreme diligence in organization, keeping all files, tasks, and communications meticulously structured.
• Assign tasks to marketing staff, external contractors, or operations team members as needed and facilitate cross-departmental communication.
• Assist in sourcing and organizing marketing materials, support light event planning and operations-related tasks.
• Draft contracts, emails, meeting invites, and other documents; join recurring planning meetings to prioritize and track initiatives.

Required Qualifications

• Extremely diligent about organization and detail-oriented (*)
• Highly tech-savvy with the ability to independently learn and troubleshoot new technologies (e.g., ClickUp, Google Workspace) (*)
• Proactive with strong communication skills (*)
• Ability to translate broad ideas into structured, actionable plans (*)
• Adept at communicating across departments and levels, including with operations (*)
• Capable of working independently while thriving in a collaborative environment (*)
• Eagerness to build systems from the ground up

Preferred Qualifications

• Project coordination experience (even informal)
• Familiarity with task management tools such as ClickUp, Asana, or Todoist
• Basic design skills using Canva is a plus
• Event coordination experience is an added benefit

Benefits & Perks

• Compensation: $18–30/hour (to be discussed based on experience)
• Part-Time engagement: 10–30 hours/week with a Hybrid Location (approximately 50% in-office with some in-person onboarding in November)
• Employment Type: Part-time W-2 employee
• Benefits: Technology stipend, potential future benefits (health insurance, travel stipend, etc.), and free unlimited car washes at any business location
• NDA required (*) and offer contingent on passing a background check