Office Assistant Intern Jobs Plus Program

Position Overview

We are seeking an OFFICE ASSISTANT INTERN for the Jobs Plus Program. This is a 12 Month Part-Time (20hrs per week) Project Position offering a competitive Compensation: $14.00 - $18.00 per hour. (Applicants must be a West Oakland Public Housing Resident to Apply.) Under close supervision, you will perform a variety of clerical work and support various Authority Departments.

Key Responsibilities

• Answer and direct phone calls, voice mail, and e-mail; greet visitors, clients, and staff; respond to general questions; refer inquiries as appropriate; take messages; distribute forms and explain their completion; provide information on Authority programs and referral services.
• Update and maintain filing systems, including confidential files; set up new files; receive, pull, and file documents and records.
• Type correspondence, reports, memos, forms, and related materials with accuracy, completeness, and in compliance with departmental procedures.
• Input, update, search, and retrieve data using spreadsheets, computer databases, and various automated systems.
• Meet with residents to promote the Jobs Plus and other Authority programs.
• Refer residents to available programs and outside resources, serving as a liaison between residents and service providers.
• Open, date, screen, sort, route, and process mail.
• Prepare information packets and packets of required forms; maintain client/public information, fact sheets, and supplies.
• Schedule appointments and maintain a calendar for program participants.
• Schedule meetings and make arrangements such as contacting participants, reserving rooms, and assembling materials and documents.

Required Qualifications

• Graduation from high school or GED, with one year of verified clerical experience.
• Must be a Public Housing resident on the lease at one of the following sites: Peralta Villa, Campbell Village, Chestnut and Linden Court, Mandela Gateway.
• An equivalent combination of education, training, and experience will be considered.

Application Instructions

Please complete an Employment Application online at www.oakha.org. Applications are also available at 1619 Harrison Street, Department of Human Resources, Oakland, CA 94612. This opportunity remains open until a sufficient number of applications are received. For more information or questions regarding the application process, please call (510) 874-1575. Please note that resumes will not be accepted in lieu of a completed application form. EOE.