Temporary Finance & Administrative Assistant

Job Opportunity

Are you a highly organized and detail-oriented individual with a passion for finance and administrative work? Do you thrive in a fast-paced environment and excel at managing multiple tasks? The University of California, Irvine is seeking a Temporary Finance & Administrative Assistant to join our team. This is a great opportunity for someone looking to gain valuable experience in a dynamic university setting. In this role, you will provide crucial support to our finance and administrative departments, contributing to the overall success of the university. If you possess strong communication skills, a solid understanding of financial processes, and a strong work ethic, we want to hear from you!

Your Responsibilities

• Provide administrative support to the finance and administrative departments, including but not limited to data entry, filing, and document organization.
• Assist with financial transactions and processes, such as accounts payable and receivable, budget monitoring, and expense tracking.
• Ensure accuracy and completeness of financial records and reports by conducting regular audits and reconciliations.
• Manage calendars, schedule meetings, and coordinate travel arrangements for department staff.
• Respond promptly and professionally to inquiries and requests from internal and external stakeholders.
• Collaborate with team members to improve and streamline departmental processes and procedures.
• Maintain confidentiality of sensitive financial information and handle all tasks with the utmost discretion.
• Monitor and track departmental expenses to ensure compliance with budgetary guidelines.
• Prepare and distribute departmental communications, such as memos, reports, and presentations.
• Take on additional tasks and responsibilities as needed to support the overall goals and objectives of the university.

Equal Opportunity Employer

University of California- Irvine is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.