Administrative Assistant - Executive Search Agency (Remote)

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support our team. This role requires a detail-oriented professional with strong communication and multitasking skills. The ideal candidate will play a critical role in managing administrative tasks, coordinating schedules, and ensuring smooth operations within the agency.

Key Responsibilities

• Provide administrative support to executive recruiters, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and format candidate resumes, reports, and other client-facing documents.
• Maintain and update the agency’s applicant tracking system (ATS) and CRM database with accurate and timely information.
• Conduct research on potential candidates and companies to assist with executive search projects.
• Communicate professionally with candidates and clients via email and phone.
• Assist in the planning and coordination of virtual interviews and meetings.
• Handle confidential and sensitive information with discretion.
• Support marketing efforts by updating social media, preparing newsletters, and assisting with content creation as needed.
• Perform general office duties, including managing correspondence, organizing files, and preparing reports.

Required Qualifications

• Education: Associate’s or Bachelor’s degree preferred.
• Experience: Minimum of 2-4 years of administrative experience, preferably in executive search, recruiting, or a professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with applicant tracking systems (ATS) and CRM software.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Tech-savvy with experience in virtual collaboration tools (Zoom, Teams, Slack, etc.).
• Self-motivated and able to work independently in a remote setting.

Benefits & Perks

• Competitive salary ($55,000 - $75,000 per year, based on experience)
• Comprehensive health, dental, and vision insurance
• 401(k) with employer match
• Paid time off, including holidays and vacation days
• Flexible work schedule with fully remote capabilities
• Professional development and career growth opportunities