Administrative Assistant - Online Support (Remote)

Position Overview

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a can-do attitude, and who thrive in a fast-paced environment.

Schedule: Full Remote job

Location: Texas (USA)

Key Responsibilities

• Greet and direct visitors
• Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
• Provide administrative support to the Principal and others as requested, including: requesting information from clients such as census information; creating and updating client checklists; updating CRM with policies, renewal dates, participants, premium, projections and documents; requesting and following-up on signatures from clients for renewal when necessary; creating termination client vendor letters and ensuring they are returned with signature and forwarded to the appropriate carrier(s)
• Print and bind client presentations as needed
• Pull reports from carrier websites as needed
• Assist with set-up of seminars (on and off site) and manage day-of tasks as needed
• Provide office management duties including: reviewing service contracts on equipment from vendors; maintaining office equipment (copiers, shredders, postage machine, etc.) and coordinating with vendors for repairs; assisting staff with equipment training; researching, negotiating, and purchasing office furniture and supplies; managing daily mail distribution and sending checks to the corporate office; ordering and maintaining office supplies (paper, toner, kitchen supplies)
• Perform other projects as assigned by management

Required Qualifications

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities
• Able to maintain confidentiality