Finance and Administration Coordinator

Organization Description

Partners Relief & Development aims to see children affected by conflict and oppression living free, full lives. We support conflict-affected communities in Southeast Asia and the Middle East by responding with Emergency Relief through the provision of food, shelter, medical care, and basic survival necessities during crisis events. And we invest in communities through Sustainable Development that transforms community wellbeing, improves health and education, and provides a nurturing environment for children.

Job Description

Support the vision and mission of Partners by providing a broad range of administrative and bookkeeping assistance to the US Office and Communications team to support the efficient operation of the organization.

Bookkeeping:

• Manage basic accounts and perform bookkeeping and financial data entry.
• Collect mail, including processing check deposits.
• Data entry and reconciliation processes in donor management systems and QuickBooks.
• Run management reports and complete regular reconciliation of donation and finance systems.
• Track and manage inventory.
• Pay invoices as approved by budget holders.
• Transfer funds to Operations and implementation partners as approved by budget holders.

Communications & Administration

• Nurture supporters through answering phone calls, writing emails, thank you, and written responses to queries and donations as directed.
• Coordinate shipping orders for supporters and the fundraising team as directed.
• Coordinate mailings of publications to supporters.
• Maintain filing systems, both electronic and physical.
• Run errands and complete other tasks as assigned.
• Provide administrative planning support as needed for in-person engagement events.
• Assist Executive Team members with travel bookings, scheduling meetings, expense claims, and reminders.
• Assist with other projects as needed and as assigned by Manager.

Staff Development

• Attend weekly Partners staff meeting, when possible.
• Attend annual staff retreat and periodic all-staff gatherings as requested.
• Communicate any training needs to your manager or HR leader.

Consistency & Integrity

• Work within a Christian framework and be sensitive to its various expressions across cultures and denominations.
• Commitment to living out the core values in line with Partners mission and vision statements.
• Work in an honest manner and also recognize the need for confidentiality at times.

Position Requirements

• Bachelor’s Degree or equivalent: preferred
• Fluency in English:
• 2-5 years of related experience:
• Budgeting or financial management skills:
• Familiarity with QuickBooks Online: preferred
• General computer ability: such as creating documents, spreadsheets, emails, etc.
• Time management: multi-tasking skills
• Interpersonal and communication skills:
• Team player:
• Motivated: has initiative, and can work independently
• Flexible: and patient
• Detail-oriented:
• Legally authorized to work in the United States:

How To Apply

• Submit relevant resume/CV.
• Send any questions, your resume/CV, and any other information to hr@partners.ngo.

Job Type:

Part-time

Pay:

$20.00 - $25.00 per hour

Expected hours:

No more than 22 per week

Work Location:

In person