Legal Collections Administrative Assistant

Position Overview

EquipmentShare is on a mission to transform an industry by building a team that’s as innovative as the technology we develop. We’re hiring a Legal Collections Administrative Assistant to support our legal collections team at our Corporate HQ. In this role, you will be responsible for managing essential clerical duties and ensuring accurate documentation and communication in support of recovering overdue accounts. Location: Corporate HQ in Columbia, MO.

Key Responsibilities

• Prepare legal documentation such as garnishments and bankruptcy claims.
• Conduct online research on companies with overdue accounts.
• Search internal and third-party databases for account and collections-related information.
• Open, review, and distribute mail for the legal collections team.
• Draft and dispatch collection letters and official forms.
• Communicate with government agencies via telephone and email to obtain or provide information related to collections.

Required Qualifications

• Strong proficiency with administrative and office software, including Microsoft Office, Google Suite, and similar platforms.
• Excellent written and verbal communication skills for effective collaboration with internal teams and external stakeholders.
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• High attention to detail, with the ability to review and prepare accurate documents and correspondence.
• Demonstrated discretion and professionalism when handling confidential or sensitive legal information.
• Solid deductive and inductive reasoning skills to support decision-making and document preparation.
• Familiarity with standard office equipment, including printers, scanners, copiers, and postage machines.
• Proven time management skills with the ability to work independently or collaboratively as part of a team.
• Strong interpersonal and customer service orientation when interacting with colleagues, agencies, and clients.
• Ability to quickly adapt to changing priorities, new legal procedures, or evolving workflows.
• Basic project coordination experience, such as tracking deadlines and maintaining task lists.
• Comfort with data entry and the ability to produce simple reports from spreadsheets or internal databases.
• Experience with document organization and maintaining well-structured records for legal or administrative use.
• Education: High School Diploma or equivalent required.
• Experience Required: Minimum of one (1) year of experience in an administrative or clerical support role.

Benefits & Perks

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year – give back to the community you call home
• Career advancement, leadership training, and professional development opportunities