HR Administrative Assistant

Position Overview

The HR Assistant will support the HR Manager and Director of Operations by handling various HR functions, including onboarding, background checks, license verifications, timecard corrections, payroll processing, and general HR requests. The role involves maintaining HR files and documentation to ensure smooth and compliant HR operations in New York.

Key Responsibilities

• Onboarding: Send out onboarding materials, process onboarding paperwork, coordinate with new hires to ensure required documents are completed, and assist with setting up new employee accounts.
• Background Checks & License Verifications: Conduct background checks for new hires and verify licenses/certifications as required.
• Timecard Corrections & Verifications: Coordinate with the Director of Rehab to address and correct timecard discrepancies and ensure accurate timecard records.
• Payroll Processing & Review: Assist with payroll processing including data entry, review payroll reports for accuracy, and resolve discrepancies.
• General HR Requests: Address HR inquiries, provide employee support, and assist in coordinating benefits and other HR-related matters.
• HR Folder Management: Maintain and organize HR files and documentation to ensure records are compliant.
• Contractor / Benefit Invoicing: Review and process invoices from contractors and benefits, ensuring accuracy and timely payments in coordination with the accounting department.

Required Qualifications

• High school diploma or equivalent
• Previous experience in an HR support or administrative role preferred
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle sensitive information with confidentiality
• Ability to work independently and collaboratively as part of a team
• Strong attention to detail with capability to manage multiple tasks and priorities

Preferred Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
• Familiarity with HRIS and payroll systems
• Experience with contractor invoicing and benefits administration