Center for Collaborative Solutions Administrative Assistant

Position Overview

Performs administrative support work for the Center for Collaborative Solutions within a team based work environment.

Schedule: Full-time

Location: In person

Key Responsibilities

• Provide support to substitute employees regarding onboarding, employment processes, and Frontline Applications
• Proficient use of all Microsoft Office applications, with demonstrated expertise with Word, Excel, Access, PowerPoint, Outlook, and SharePoint
• Manage messages, phone calls, schedules, and customer interactions
• Process substitute requests for district preference changes
• Perform/Process Background Checks of substitute applicants
• Work closely with Treasurer's office to invoice for Frontline Products
• Manage and maintain accurate budgets, including creating purchase orders, maintaining accurate balance sheets, and submitting invoices for payment
• Support orientation, hiring events, substitute appreciation and recognition efforts through organization, planning, and communication
• Create materials using equipment such as copier, print shop, and web-based registration systems
• Assemble and distribute materials connected to board meetings and agendas
• Gather and organize data for districts and organizational use related to substitutes, absence rates, and fill rates at district and building levels
• Audit, assess needs, and update, when appropriate, organizational documents across Sub Solutions platforms (e.g., Website)
• Assemble content for organizational newsletters and distribute to appropriate stakeholders
• Provide quality service and support for internal and external customers
• Build and maintain strong inter-personal relationships with customers and colleagues
• Perform daily support functions such as drafting and/or finalizing correspondence, ordering materials, and staff support
• Provide general administrative support to the Center for Collaborative Solutions Staff, Substitute Managers, and Program Manager
• Provide back-up support for other service areas as needed, including maintaining accurate employee information in databases
• Assume other duties as assigned

Required Qualifications

• High School diploma or equivalent
• 2+ years related post high school training is desirable but not required
• Administrative assistant experience with progressively increasing responsibilities
• Demonstrated competency in problem solving, communication, customer service, teamwork, project management, and technology applications
• Experience with Frontline Education software highly preferred
• Experience with educational technology applications such as USAS Redesign, EMIS, STARS, etc. is desirable, but not required
• Proficient use of web-based technology applications
• Strong problem-solving skills and attention to detail
• Strong desire to serve and support customers and colleagues

Benefits & Perks

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance