Executive Assistant, Finance Operations Services - Global Accounts Receivable [GAR]

Position Overview

Are you always looking around corners, anticipating needs, and obsessing over details? Join our global team as an Executive Assistant where you will support 2-3 Directors in Global Accounts Receivable (GAR). In this fast-paced role, ownership, speed, accuracy, professionalism, and confidentiality are essential. This position requires five (5) days a week in the office. GAR is the operational finance department that manages the order to cash process and fuels Amazon’s future business expansion.

Key Responsibilities

• Support and plan several key finance deliverables
• Develop and maintain a one-stop shop system and process for all documentation, both electronically and manually
• Complete a high volume of tasks and projects quickly with little guidance
• React with appropriate urgency to situations and events requiring a quick response or turnaround
• Manage complex calendars and scheduling to support teams in multiple locations
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Organize, prioritize, and appropriately handle time-sensitive, confidential information ensuring timely action
• Coordinate global schedules and seamless meeting logistics, including video conferences, conference calls, staff meeting agendas, all-hands meetings, and off-sites
• Work closely with the leadership team, recruiting, and other Executive Assistants to support the organization
• Perform document writing, editing, and preparation
• Ensure accurate archiving of departmental data on appropriate sites
• Manage team space, including moves and reconfiguration
• Coordinate expense reimbursement reports, submissions, and issue tracking
• Maintain a positive work environment and help others do the same

Required Qualifications

• 5+ years of senior level leadership support or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Proven ability to handle administrative details independently while exercising sound judgment

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Prior experience as an Executive Assistant
• Bachelor's degree
• Experience with domestic or international travel coordination
• Expertise in executive level calendar management
• Experience working with large global teams

Benefits & Perks

• Compensation: Base pay ranges from $66,800/year up to $142,800/year, based on geographic market and experience.
• Benefits: Total compensation may include equity, sign-on payments, and a comprehensive benefits package covering medical, financial, and other areas.
• For more information, please visit our benefits website.