Administrative Assistant III - Accounting

Position Overview

Come join our family at In-N-Out Burger! The In-N-Out Burger Accounting team has an excellent opportunity for a full-time Administrative Assistant III based in the Irvine, CA office. This role, reporting to the Director of Accounting & Controller, is responsible for supporting the administrative needs of the department, including direct support to the Director. Location: Irvine, CA. Schedule: Monday-Friday, 8:00 am - 5:00 pm. In-N-Out Burger, founded in 1948, is renowned for its dedication to quality and service. Newly hired Associates in Irvine may be eligible to participate in a group move with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029.

Key Responsibilities

• Handle administrative tasks and projects for the Director of Accounting, including scheduling meetings, answering phones, handling requests, and managing correspondence.
• Perform invoice reviews and create budget reviews.
• Prepare PowerPoint presentations and department newsletters using software tools such as Adobe or Word.
• Coordinate department special events such as lunches, parties, and team outings.
• Organize meetings and events by handling logistics and follow-up activities.
• Manage expenses and receipts using Concur.
• Coordinate front desk activities to ensure a welcoming environment for visitors and Associates.
• Assist with other ad-hoc responsibilities as needed.
• Strive to develop strong working relationships with many Associates throughout the company.

Required Qualifications

• 4+ years of experience in an administrative role, required
• Exceptional organizational and time-management skills with the ability to prioritize deliverables
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• Meticulous attention to detail and the ability to perform tasks with accuracy and efficiency
• Highly adaptable with excellent follow-through skills
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient
• Highly motivated self-starter with a desire to learn continually and try new administrative approaches
• Excellent knowledge of Microsoft Office software, including Excel, Outlook, PowerPoint, and Word, required

Preferred Qualifications

• Experience with Asana, Adobe, and Microsoft Teams, preferred
• Previous experience preparing budget reviews, variance analyses, performing invoice reviews, and creating Concur expense reports, highly preferred
• 4-year degree, preferred

Benefits & Perks

• Salary: $33.29 - $38.29 per hour
• Full-time position, Non-Exempt
• Benefits: Medical, Dental, Vision, Life Insurance, FSA's, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans, and Pet Insurance
• Department needs may call for occasional overtime