Staff Accountant

Position Overview

The Staff Accountant is a full-time, 32-hour per week key member of the Administration team responsible for overseeing payroll, accounts payable, accounts receivable, and in-kind donations. This role collaborates closely with the accounting team and program leadership to ensure timely, accurate financial reconciliations and adherence to generally accepted accounting principles.

Pay Range: $31.17 - $38.00 per hour | Type: Hybrid | Work Location: In person

Key Responsibilities

• Ensure compliance with generally accepted accounting principles while performing and assisting with accounting transactions.
• Review and post payroll, accounts receivable, and accounts payable entries.
• Analyze and reconcile balance sheet accounts to maintain financial accuracy and integrity.
• Maintain records for capital assets including additions, disposals, depreciation, amortization, and record gains or losses on disposals.
• Set up new customers and vendors in the accounting systems.
• Oversee accounts receivable and accounts payable balances to ensure all accounts are current.
• Assist with audits by providing necessary data and documentation for annual and programmatic audits.
• Prepare journal entries and reconciliations to support month-end and year-end close processes.
• Monitor in-kind donations.
• Assist in preparation of financial analysis as required.
• Monitor distribution codes and allocations for programs and grants.
• Assist with additional accounting functions as assigned by the Controller.
• Oversee all credit card reconciliations and postings to the general ledger.
• Conduct time sheet and credit card training for new staff.
• Assist in revising Finance Policies and Procedures as necessary.
• Manage vendor relationships and resolve billing issues.
• Attend meetings and trainings as needed.
• Enforce proper internal control procedures to safeguard company assets and maintain confidentiality on sensitive matters.
• Perform other duties as assigned.

Required Qualifications

• AA degree in Accounting or Business is required.
• Experience with Sage MIP or similar accounting software.
• Solid knowledge of GAAP in non-profit accounting and financial reporting.
• Payroll experience (previous experience with Paychex is preferred).
• Proficiency with Microsoft Excel and Word.
• Ability to interact positively with a varied clientele in-person and over the phone.
• Proven initiative in anticipating agency and management needs.
• Excellent problem-solving skills and high attention to detail.
• Ability to complete complex assignments independently.

Preferred Qualifications

• Bachelor’s degree from an accredited university/college is preferred.
• At least two years of accounting experience in a nonprofit environment.
• Bilingual in English and a language spoken by DLEC families (e.g., Spanish, Amharic, Cantonese, Vietnamese) is a plus.

Benefits & Perks

• Medical, Dental, and Vision: Comprehensive plans available.
• Long-Term Disability and Supplemental Insurance: Options provided to fit your needs.
• 401(k) Plan: Eligible team members can participate with a non-elective employer contribution after an introductory period.
• Accrual of up to 18 days of PTO, 13 paid holidays, and one personal holiday annually for eligible employees.
• Additional compensation opportunities may include tuition reimbursement and bonuses (hiring, retention, longevity, referral, or special assignment), subject to budgetary limits.