Sr. Project Accounting Specialist

Position Overview

We are seeking an Sr. Project Accounting Specialist to join our team. In this role, you will support the accounting department by analyzing financial information, maintaining accurate records of incoming and outgoing payments, preparing payroll, preparing budgets, and other essential accounting tasks. Further, work with clients by answering their queries and giving account updates. Among reconciliation functions, you may perform record keeping and reconcile bank accounts and wire transfers. You will complete specialized computer tasks for the firm as instructed by the Project Accountant Manager, Chief Executive Officer (CEO) or Chief Operations Officer (COO) to relieve staff of certain essential routine responsibilities and to assist by finishing projects and workflows as requested to meet deadlines. With the assistance of the Project Accountant Manager, this position is responsible for generating accurate project financial reports, monitoring project financials (including the identification of unusual activities and investigating variances). The ideal candidate is highly organized with strong mathematical skills, previous experience in bookkeeping or accounting, and is adept, proficient, highly motivated, able to endure immense work pressure, and very dependable.

Key Responsibilities

• Communicate with vendors and suppliers to ensure accuracy of charges and payments
• Maintain up-to-date knowledge of industry trends and developments
• Enter financial data and transactions
• Analyze budgets and other financial information
• Reconcile bank statements
• Prepare financial reports and statements
• Verify the accuracy of transactions that have been entered
• Process accounts payable and accounts receivable
• Create accounting policies to comply with all rules and regulations
• Process payroll
• Knowledgeable in various contract billing methods: Per Parcel, Not-to-Exceed (NTE) and Time and Expense (T&E)
• Demonstrated ability to work cooperatively and effectively with others to set individual and team goals
• Demonstrated organizational, planning, problem solving and prioritization skills
• Excellent written and verbal communication skills
• Ability to work with a team with minimal supervision
• Willingness to work overtime as needed
• Build, implement, and manage all systems for the project team, including database management and project administrative support
• Provide detailed account of organized tasks, schedules or checklists for each project including timelines, priorities, and potential challenges to meeting deliverables
• Demonstrate the ability to manage and track project documents on a minimum number of parcels to completion to meet deadlines
• Effectively communicate with the project team by phone, text, email, or in-person to provide ongoing project updates
• Practice attention to detail in reviewing contracts, databases, and other complex documents
• Exhibit drive and initiative through a positive and professional approach in written and verbal communications
• Use resourceful multi-tasking and perform duties in a timely manner as assigned
• Must be proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.), Dropbox, Adobe Acrobat Pro DC, SharePoint, or equivalent electronic tools
• Pick up and drop off mail at the post office, sort and distribute incoming mail, and scan or deliver hard copies when required
• Keep copy/print rooms, conference rooms, and break rooms neat and organized
• Serve as a back-up for the receptionist, including covering scheduled breaks and full days for vacation absences
• Order and put away all office and company supplies and brochures
• Assist with promotional events and ideas & execution, including ordering, organizing, and tracking promotional items and costs
• File client folders in file cabinets (most files are now paperless)
• Ensure forms and brochures are supplied
• Prepare folders for agents to use for new projects
• Coordinate lunch meetings and other special client or employee events (including purchasing/ordering food and other necessary tasks)
• Perform additional regular division tasks and projects as instructed by a Manager
• Keep company photos organized electronically and in scrapbooks
• Handle scanning/imaging for all divisions daily and as needed for additional projects
• Send E & O proof of coverage annually and throughout the year to requested carriers
• Assist with event planning and coordination
• Assist with mailings, stuffing, and labeling
• Assist with employee benefit client paperwork as needed for enrollments

Required Qualifications

• Bachelors degree in accounting or a related field
• Previous experience as an accountant, bookkeeper, or similar position
• Knowledge of generally accepted accounting principles (GAAP)
• Good with spreadsheets; experienced in Microsoft Excel, QuickBooks, and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills
• Minimum of 5 years of Project Accounting experience

Preferred Qualifications

• Demonstrated proficiency in automated accounting and project management software; including Project, Billing and AR. Reporting. Examples of software used: Ajera, Vision, Advantage, Sema 4, Wind2, Timberline, BST, Great Plains, MAS 90 or Axium
• Demonstrated experience in AP Voucher and Expense Report Review, Invoicing and Accounts Receivable

Benefits & Perks

• Careers Advancement Opportunities
• Competitive Compensation