Administration Assistant

Position Overview

Admin Assistant responsible for managing clerical duties of the department. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success.

Schedule: Mon - Fri (9:30am - 2:30pm)
Compensation: $20 an hour

Key Responsibilities

• Provide confidential administrative support to Sr. Director, Pre-Analytical Operations
• Manage schedule/calendar
• Screening and handling of telephone communications
• Deal with administrative issues/inquires as appropriate
• Serve as primary point of direct administrative contact and liaison with other departments and individuals
• Organizes and facilitates meetings and other special events as required
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate
• Establishes and maintains files/records for the department
• Special Projects
• Assist/Support department managers and vendors
• Document and record meeting minutes
• Follow all HIPAA regulations
• Any/all other tasks/functions delegated by upper management

Required Qualifications

• Education: High school diploma or equivalent
• Qualifications: Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Qualifications: Must have knowledge of Outlook
• Qualifications: Ability to analyze and revise operating practices to improve efficiency
• Qualifications: Detail oriented and comfortable working in a fast-paced office environment
• Qualifications: Exceptional communication skills
• Qualifications: Superior organization skills and dedication to completing projects in a timely manner

Preferred Qualifications

• Experience Required: Previous experience preferred