Vice President of Finance

TITLE:

Vice President of Finance

STATUS:

Full time, Exempt

REPORTS TO:

CEO

SALARY GRADE:

9

POSITION SUMMARY

Serves as controller and directs the overall financial planning and analysis, internal controls, and financial risk management activities. Manages the preparation and disbursement of timely and accurate financial, budgetary and financial database reports as appropriate. Provides oversight and leadership to the functions of accounting/finance, centralized billing, and payroll. Serves as Officer to the Board of Directors of the supporting organization, YWCA Growth Fund. Provides direct supervision to: Grant Accountant, and Accounts Payable and Receivable Specialist. Ensures that all employees under their direction are adequately trained, supervised, and evaluated to meet job performance requirements of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Directs and performs financial management of the organization and all related entities, including cash flow, banking, investment, financing and accounting in accordance with GAAP.
• Facilitates the management of a robust financial management/reporting system and contracts management system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Initiates and facilitates budget and financial data for successful submission of federal and state grant proposals. Directs the implementation and provides oversight of grant award budgets and related compliance.
• Initiates and facilitates annual budget preparation in coordination with the Chief Executive Officer and Department Vice Presidents. Such preparation will include realistic projection of all agency expenses and revenues. Initiates and facilitates the preparation of a revised budget with ongoing monthly forecast projections towards the annual budget and in coordination with Department VP’s and the CEO.
• Plans, coordinates, and prepares for year-end audits by an approved, independent certified public accountant and other third-party auditors.
• Ensures the integrity of all accounting functions by reviewing and maintaining adequate internal controls and auditing all internal and external financial reports for adherence to generally accepted accounting principles and policies. Maintains appropriate systems for providing necessary documentation of records for auditing purposes, and performs internal audits of journal entries, subsidiary ledgers, and related accounts for compliance.
• Measures performance against approved operating plans and standards, and reports and interprets the results of operations to all levels of management. This function includes the design, installation, and maintenance of accurate accounting, cost systems and records, the determination of accounting policies and the compilation of statistical records as required.
• Works with Finance and Audit Committees to annually review and revise the financial policies and procedures and relevant standard operating procedures in adherence to state/federal guidelines, GAAP, etc.
• Works closely with the Finance Committee and Audit Committee of the Board of Directors to ensure that they understand the status of financial reports and financial dashboards, and are informed of areas of current and potential risk needing their attention in a timely manner; to utilize the expertise of the committee members in the financial planning process; to make financial presentations at the committee meetings.
• Oversees preparation of necessary expenditure reports to funding sources and assures adherence to all regulations and standards of duly constituted governmental/regulatory agencies or third-party billing payers. This includes financial and billing reporting procedures, wage and hour laws, ERISA, tax and other State and Federal regulations, laws, and required reporting as applicable to the YWCA and related organizations.
• Expands knowledge and skills to keep up with changing organization, environmental and regulatory requirements.
• Provides for administration of personnel functions as they relate to the supervision of payroll preparation and payroll related benefits, in accordance with State and Federal regulations, as well as personnel related policies of the organization.
• Reports the results of operations to various levels of management in order to link the planning, recording, and measuring of functions into an effective control process. This includes analyzing, interpreting and effective communication of financial and statistical data to aid in the decision-making process.
• Ensures that all employees under his/her/their direction are adequately trained, supervised, and evaluated in order to meet job performance requirements.
• Ensures that appropriate levels and types of insurance coverage are in effect for all aspects of the agency and reviews such coverage with various levels of management and governing bodies at least annually.
• Serves as a member of the Executive Leadership Team.
• Evaluation of systems to assure ability to maintain compliance of financial/grant/payroll standards.

KNOWLEDGE, SKILLS & ABILITIES

• Bachelor of Business Administration with a major in accounting or CPA, CMA or similar designation/certification, with emphasis or experience in not-for-profit environments is preferred.
• Seven or more years’ work experience in accounting is required. Three to five years’ experience in a finance or accounting supervisory or management position, preferably with a non-profit/human service business, is preferred.
• Excellent, demonstrated skills in computerized accounting applications (Abila MIP Fund Accounting preferred) as well as Microsoft Office applications including Word and Excel.
• Demonstrated experience with contributing to the writing of federal and state government grant proposals and carrying out compliance activities of resulting awards is required.
• Ability to manage complex financing transactions such as New Market Tax Credits and Federal Home Loan Bank awards.
• Excellent, demonstrated skills in business writing including policy and procedure documents, report narratives, and contract/agreement documents.
• Understanding of leadership, managerial, and professional systems and how they control business activities.
• Demonstrated experience with national accreditation processes is preferred.
• Ability to manage sensitive or confidential information.
• Ability to effectively lead, present, interpret, and explain financial statements and other financial/reimbursement issues to management, governing bodies, and outside sources. Must have analytical and problem-solving skills as well as the ability to work and communicate effectively with own staff and other leaders within the organization.
• Understanding of third-party health insurance reimbursement.
• Has access to and willingness to use personal transportation for business purposes, with compensation as allowed per policy.
• Ability to be qualified as an approved driver for the YWCA.
• Demonstrated commitment to racial justice/cultural diversity through development of annual training plans for self and staff.
• Ability to communicate with individuals from diverse cultures and backgrounds.

WORKING CONDITIONS

• Typical office conditions exist.
• Visual acuity is required to perform duties involving operating motor vehicles, or performing tasks involving analysis of data, transcribing, viewing a computer terminal, extensive reading, or making general observations of facilities and/or surroundings.
• Sedentary work involving sitting most of the time and exerting negligible amounts of force for purposes of lifting, carrying, pushing, pulling or otherwise moving objects.
• Conditions include regular exposure to frequent repetitive motion of joints.
• Irregular work hours may exist, including early morning, evening, weekends, and holidays.
• Conditions are subject to occasional exposure to agitated or threatening individuals.