Property Management Administrative Assistant

Position Overview

This is a remote position offering a part-time role (minimum 20 hours per week) in the San Antonio, TX time zone. Enjoy flexible scheduling with the potential for increased hours during peak season. You will integrate directly with our San Antonio-based team, report to the repairs and make-ready departments, and have the possibility for role expansion or transition to full-time based on performance.

Key Responsibilities

• Process invoicing for repairs and make-ready departments
• Conduct data entry for maintenance operations
• Follow up with vendors via email to obtain pending invoices
• Review and process biannual property inspection reports
• Create itemized lists of maintenance items from inspection reports
• Categorize maintenance priorities (immediate needs vs. deferred maintenance)
• Process move-in and move-out inspection reports
• Notify tenants of maintenance findings when necessary
• Handle increased workload during peak HVAC season (summer months)

Required Qualifications

• Strong data entry and administrative skills
• Excellent written communication abilities for email correspondence
• Detail-oriented with strong organizational capabilities
• Real estate industry experience preferred but not required
• Ability to prioritize maintenance items and identify urgent needs
• Professional English communication skills
• Experience with property management software systems a plus

Benefits & Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job