Senior Administrative Assistant

Position Overview

Salary: $21.00-25.50/hr

Provides secretarial/administrative support to employees or groups in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Work has multi-departmental impact through support of Associate Chair; Medical or Research Division Director or Assistant Vice President. Cincinnati Children's is an Equal Opportunity Employer that values Diversity, Equity, and Inclusion.

Key Responsibilities

• Responsibilities: Coordination – Coordinate schedules, activities, information, and processes. Functions as a team lead, provides input into evaluations, directs the work of others and delegates tasks. Supports complex projects and processes from concept through completion with organizational impact. Establishes and implements reporting systems and office procedures, and initiates development of related policies and practices. Independently identifies resources and practical processes for completing projects and makes recommendations to appropriate personnel.
• Responsibilities: Communication – Develops and maintains efficient internal communication processes to support departmental/divisional activities. Communicates with executive level personnel, represents the department/program at meetings, acts as a liaison with external organizations, and handles procedural issues including crisis management and escalation processes.
• Responsibilities: Financial/HR – Processes forms, documents, and reports; maintains personnel files; monitors budget expenditures and tracks revenue, expenses, and allocations. Provides applicable reports and assists with annual budget preparation. Participates in the interview process for administrative staff and prepares HR forms for signature.
• Responsibilities: Technology – Uses a variety of software and information systems, trains others on system usage, and serves as a troubleshooter and resource for departmental office technologies, hardware, and software.
• Responsibilities: Writing/Editing – Composes and edits various documents, takes and prepares minutes, compiles board packets and reports, and research data for newsletters and proposals.

Required Qualifications

• Qualifications: High school diploma or equivalent
• Experience Required: 2 years of work experience in a related job discipline