Administrative Assistant - Engineering

Position Overview

Metcut Research is a full-service firm with significant, world-leading experience in testing materials. We have been providing excellence in materials testing since 1948. For over 75 years, our expertise has propelled innovation across aerospace, space, transportation, energy, and medical industries.

Our people are at the heart of our success and the foundation of our strategy for the future. We believe that long-term, sustained success only results from investment in people. Each member of our workforce is an important financial stakeholder in our business. The Administrative Assistant supports engineering and cross-functional teams by managing documentation, coordinating project setup, and ensuring smooth communication and workflow across departments to enhance operational efficiency and maintain data accuracy.

Key Responsibilities

• Provide advanced administrative support to engineering and cross-functional teams, ensuring timely and accurate completion of assigned tasks.
• Manage documentation workflows such as quote requests, project setup, and status reporting.
• Maintain and update internal databases, customer portals, and project records with precision.
• Assist with shipping and receiving functions, including material handling and transaction posting into internal databases.
• Coordinate and distribute incoming documentation and materials daily.
• Support multiple administrative roles through cross-training and flexible task coverage.
• Prepare and distribute weekly status reports to internal teams and external customers.
• Facilitate project administrative maintenance activities such as purchase order acknowledgments, cost accounting entries, specimen tracking, and setup/closure.
• Transport materials and specimens between buildings as needed.
• Calculate project costs and prepare accurate invoices based on quoted pricing and test durations.
• Create and monitor purchase orders; maintain inventory of supplies and documentation.
• Ensure proper document retention and archiving in compliance with company policies.
• Perform general clerical duties and provide front desk support as required.

Required Qualifications

• High school diploma required; associate degree or relevant coursework preferred.
• A minimum of 3 years of administrative support experience, preferably in a technical or operational setting.
• Proficiency in Microsoft Office (intermediate level required; advanced preferred).
• Familiarity with systems such as Microsoft Dynamics GP.
• Ability to type at least 50 words per minute.
• Strong written and verbal communication skills with the ability to convey information clearly and professionally.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain accuracy in a fast-paced environment.
• Ability to lift and carry items up to 25 lbs. and walk between buildings to transport materials and specimens.

Benefits & Perks

• Benefits: competitive pay, ESOP - Employee Stock Ownership Plan, medical, dental and vision insurance, short-term and long-term disability, life and accidental death insurance, flexible spending accounts, tuition reimbursement, 401K match plan, bonus plan and paid vacation