Executive Assistant to EVP

Title: Executive Assistant to EVP

Location: Cincinnati, OH (Central Parkway)

Schedule: Onsite 5 days/week (Temporary remote in April/May due to office renovations)

Duration: 6-Month Contract-to-Hire (potential for earlier conversion)

Start Date: ASAP

Overview

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support an Executive Vice President (EVP). This role requires a forward-thinking individual who can anticipate needs, manage competing priorities, and operate with a high level of urgency and discretion.

The ideal candidate will be experienced in supporting senior executives, comfortable working autonomously, and capable of managing both administrative and project-based responsibilities in a fast-paced environment.

Key Responsibilities

Executive Support & Administration

• Provide high-level administrative support including calendar management, scheduling, correspondence, and call screening
• Manage complex and frequently changing calendars with strong attention to detail
• Anticipate scheduling conflicts and proactively resolve issues

Operational & Workflow Management

• Manage workflow and ensure deadlines and priorities are met
• Exercise independent judgment in handling day-to-day business matters, especially during EVP travel
• Maintain organization of documents, communications, and executive priorities

Communication & Representation

• Serve as a liaison between the EVP and internal/external stakeholders
• Interact professionally with senior leadership, board members, and external partners
• Draft and manage correspondence and executive communications

Meeting & Event Coordination

• Plan and coordinate large-scale meetings (e.g., town halls, leadership meetings)
• Manage logistics including scheduling, locations, travel, technology setup, and materials
• Partner with cross-functional teams as needed for event execution

Project & Analytical Support

• Support special projects including data collection, reporting, and analysis
• Develop reports, presentations, and summaries for executive review
• Provide insights and track key initiatives as needed

Qualifications

• Experience supporting C-level or EVP-level executives
• Associate’s degree or equivalent experience required
• 8+ years of professional administrative experience supporting senior leadership
• Strong communication skills (written and verbal)
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong organizational, problem-solving, and time management skills
• High level of discretion and ability to handle confidential information
• Ability to work independently and anticipate executive needs

Preferred Qualifications

• Experience working with board members and senior leadership teams
• Strong project coordination and event planning experience
• Ability to adapt quickly in a dynamic environment