Administrative and Accounting Assistant - Fully On-Site

Caffè Umbria is hiring an Accounting Assistant to join our team in Seattle, Washington!

This role is 100% on site at our Roastery in South Seattle.

Our cafés run on great coffee and great bookkeeping. With ten bustling locations and a growing wholesale business, accurate day-to-day accounting is essential. You’ll be the backbone of our payables and sales-entry process, freeing our controller to focus on higher-level analysis.

Key Details:

• Location: Seattle, Washington
• Pay: $22.00 - $25.00 per hour (DOE)
• Hours/Schedule: Full Time, Monday - Friday, in person at our Roastery
• Competitive Benefits: Medical/Dental/Vision Insurance, PTO, Paid Holidays, Retirement with employer match, and more.

About Caffè Umbria:

Caffe Umbria is an artisan coffee roaster dedicated to delivering exceptional coffee experiences, with roasteries in Seattle and Chicago, and cafés in Seattle, Portland, Chicago, and Miami Beach. We are known for our exceptional coffees, our innovative coffee products, and our dedication to hospitality and service. Our commitment to quality extends beyond our products to the people who contribute to our success.

To learn more, check out our website: https://caffeumbria.com/

Who You Are:

• Have intro accounting coursework or 6 + months in bookkeeping, A/P, or A/R.
• Know the basics of debits vs. credits and can tell A/P from A/R.
• Type fast, spot typos, and double-check your own numbers.
• QuickBooks experience earns bonus points (we’ll train if you’re new).
• Happy with repetitive, high-volume data entry; you find flow in the details.
• Eligible to work in the U.S. and able to be on-site Monday–Friday.

What you’ll do:

• Enter vendor bills from all 10 cafés into QuickBooks; lots of invoices, every day.
• Post wholesale cash receipts and reconcile customer statements.
• Record daily café sales through journal entries (your debit/credit skills shine here).
• Keep digital and paper files perfectly organized for audits and month-end reviews.
• Pitch in on AP aging clean-up, basic reconciliations, and other month-end tasks.
• Tackle miscellaneous clerical projects that keep our books (and baristas) running smoothly.

Caffe Umbria is an equal-opportunity employer.

We celebrate diversity and are dedicated to creating an inclusive atmosphere for all employees.

Job Type:

Job Type: Full-time

Pay:

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location:

In person