Temporary Faculty Administrative Assistant

Position Overview

University of California Irvine is seeking a Temporary Faculty Administrative Assistant to support faculty across university, health system, clinical, and professional organizations. In this role, you will coordinate calendars, meetings, travel arrangements, and prepare essential documentation while providing general administrative support. This full-time temporary position is based at UCI’s Orange, California campus. Location: Orange, California. Salary: USD $29.40 - $42.14 per hour.

Key Responsibilities

• Serve as a liaison for faculty across university, health system, clinical, and professional organizations; coordinate calendars, meetings, travel, and professional activities.
• Prepare and update faculty materials including CVs, bibliographies, correspondence, reports, and meeting documentation.
• Provide general administrative support by preparing documents, spreadsheets, and presentations.
• Coordinate and track departmental events such as interviews, symposiums, conferences, and special functions.

Required Qualifications

• Demonstrated ability to exercise independent judgment, tact, and diplomacy in handling sensitive and confidential matters.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks in a changing environment.
• Proficiency with standard office software (Word, Excel, PowerPoint, and online applications).
• Ability to read, write, and follow written and oral instructions in English.

Preferred Qualifications

• Experience supporting faculty or leadership in an academic, healthcare, or clinical setting.
• Familiarity with coordinating complex schedules, meetings, and travel arrangements.
• Experience maintaining records, files, and departmental documentation.
• Ability to work effectively with internal and external stakeholders at all levels.

Benefits & Perks

• Comprehensive benefits including medical insurance, sick and vacation time, retirement savings plans, and access to various discounts and perks.
• Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.
• Paid vacation, holidays, and sick leave available for temporary employees.