Accounting Specialist

Position Overview

Newark Symphony Hall is seeking a detail-oriented and proactive Accounting Specialist to join its Finance & Administration team. Reporting directly to the COO and working closely with the President & CEO, this role supports financial operations, maintains accurate records, and drives process improvements. The ideal candidate is highly organized, analytical, and collaborative – capable of managing multiple projects in a fast-paced, mission-driven environment. Work Location: In person.

Key Responsibilities

• Perform balance sheet reconciliations and ensure accurate financial reporting.
• Manage accounts payable (AP) and accounts receivable (AR), including customer invoicing.
• Process and record general ledger journal entries and accrual calculations via QuickBooks.
• Maintain cash flow management and assist with budget creation and tracking.
• Prepare quarterly budget-to-actual analysis and support the annual budgeting process.
• Generate and analyze financial reports for internal and external stakeholders.
• Assist in bi-weekly payroll processing and ensure compliance with payroll regulations.
• Support onboarding by entering new employee data into the payroll system.
• Manage union reports, workers' compensation filings, and benefits-related documentation.
• Assist in the preparation and coordination of financial, union, and workers' compensation audits, ensuring compliance with state grant requirements.
• Collaborate with leadership to digitize and modernize financial processes, transitioning manual tasks into efficient online systems.
• Manage Clover reports and integrate financial data into internal reporting systems.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 1+ year of accounting experience, preferably in a nonprofit or arts organization.
• Proficiency in accounting software (e.g., QuickBooks, Sage), Microsoft Office Suite (Excel, Word, Outlook), and familiarity with Monday.com.
• Strong analytical and problem-solving skills with keen attention to detail.
• Experience with payroll processing, union reporting, and financial audits is a plus.
• Ability to work collaboratively in a team environment while managing multiple priorities.

Benefits & Perks

• Salary: $50,000 - $65,000 annually (dependent on experience and qualifications).
• FLSA Status: Exempt (not eligible for overtime pay).
• Benefits include: Health, dental, and vision insurance (eligibility after 90 days), paid time off, 11 observed holidays, a professional development stipend, an optional 401K retirement savings plan, and flex time for event-based workweeks over 50 hours as per internal policy.
• Additional Insurance Benefits: Dental, Health, Life, and Vision insurance.