Assistant to Chief Operating Officer

Position: Assistant to the Chief Operating Officer

Location: California

Location: The Campus, Yangon

Reporting to: Chief Operating Officer

Job Profile

• Computer-Aided Design (CAD):
• Assist in creating, editing, and managing CAD drawings or schematics as needed to support operational or project-specific requirements.
• Collaborate with engineering or design teams to ensure CAD outputs align with operational goals.
• Maintain organized CAD file systems for easy access and retrieval.
• Documentation Control:
• Develop and maintain a robust documentation control system to organize, store, and track operational documents, policies, and procedures.
• Ensure all documentation is up-to-date, accurate, and compliant with organizational standards.
• Facilitate version control and secure storage of critical documents.
• Inter-department Coordination:
• Act as a liaison between the COO and various departments to ensure effective communication and alignment on priorities.
• Coordinate cross-functional projects, meetings, and initiatives to support operational objectives.
• Track project milestones and deliverables, providing updates to the COO and relevant stakeholders.
• Operational Support:
• Assist in preparing for executive meetings, including agenda creation, minute-taking, and follow-up on action items.
• Conduct research and compile data to support decision-making and strategic planning.
• Streamline workflows and processes to enhance operational efficiency.
• Administrative Support:
• Manage the COO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and distribute reports, presentations, and correspondence using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Maintain confidentiality of sensitive information and exercise discretion in all interactions.

Job Specification

Qualification:

• Bachelor’s degree in science or engineering preferred, along with certification in Business Administration, Operations Management.

Experience

Required:

• Minimum 5 years of experience in an administrative or operational support role, preferably supporting CXOs/C-level executives.
• Familiarity with project management tools (e.g. Microsoft Project).
• Knowledge of operational processes and workflows in a corporate setting.

Technical Proficiencies:

• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Computer-Aided Design (CAD) software (e.g., AutoCAD, Solid Works, or similar).
• Experience with documentation control systems or software (e.g., SharePoint, Docu Ware).
• Exceptional organizational and time-management skills with a proven ability to prioritize tasks.
• Strong communication and interpersonal skills to facilitate inter-department coordination.
• Detail-oriented with a high degree of accuracy in managing documents and data.
• Ability to work independently, handle confidential information, and thrive in a fast-paced environment.

Work Environment:

• Mostly Office-based with occasional travel for sites, meetings or company events.