Contract Administrator and Administrative Assistant (Must Live in the US)

Job Summary

We are seeking a proactive and detail-oriented Contract Administrator and Administrative Assistant I who resides in the United States to join our dynamic team. In this dual role, you will manage the full lifecycle of contracts, ensuring compliance, accuracy, and timely execution, while providing essential administrative support to facilitate smooth operations. Your expertise will help us navigate complex legal and procurement processes, foster strong vendor relationships, and maintain meticulous records. This position offers an exciting opportunity to contribute to strategic business growth through effective contract management and administrative excellence.

Responsibilities

• Draft, review, and negotiate a wide range of contracts, including vendor agreements, service contracts, and procurement documents with clarity and precision.
• Manage contract lifecycle processes using ERP systems such as PeopleSoft or similar platforms, ensuring all documentation is accurate, complete, and compliant with organizational policies.
• Oversee vendor management activities by maintaining strong relationships, evaluating performance, and ensuring adherence to contractual obligations.
• Ensure compliance with federal regulations such as the Federal Acquisition Regulations (FAR) and UCC law by conducting thorough research and applying legal standards appropriately.
• Utilize DocuSign or equivalent electronic signature tools to facilitate secure contract signing processes efficiently.
• Maintain comprehensive records management systems for contracts, amendments, correspondence, and related documentation for easy retrieval and audit readiness.
• Support business development initiatives through proposal writing, pricing analysis, strategic planning, and technical writing to enhance organizational growth opportunities.
• Collaborate with legal teams on document review and legal drafting to ensure contractual language aligns with organizational standards and legal requirements.
• Assist in change management processes related to contract modifications or procurement adjustments while coordinating with internal teams for seamless implementation.
• Conduct research on industry best practices related to procurement, vendor management, and compliance management to continuously improve processes.

Skills

• Strong knowledge of procurement procedures, vendor management strategies, and document management best practices.
• Expertise in contract negotiation, legal drafting, and contract management principles including UCC law and Federal Acquisition Regulations (FAR).
• Proficiency in records management systems and experience with ERP platforms such as PeopleSoft or similar enterprise resource planning tools.
• Excellent negotiation skills combined with the ability to review complex documents critically while ensuring compliance with applicable laws.
• Familiarity with technical writing, proposal development, pricing strategies, and strategic planning methodologies.
• Experience using electronic signature platforms like DocuSign for secure document execution.
• Ability to conduct thorough research on legal standards related to contracts and procurement processes.
• Strong organizational skills with keen attention to detail in document review and record keeping.
• Effective communication skills for collaborating across departments, including legal teams, vendors, and internal stakeholders. This role is ideal for motivated professionals eager to make an impact through meticulous contract oversight combined with essential administrative support. Join us in driving operational excellence while advancing your career in a vibrant environment committed to growth!
• This candidate will also be responsible for going to the courthouse and meeting clients at the courthouse as needed.

Pay

Pay: $16.00 - $18.00 per hour

Work Location

Work Location: In person