97 - Medical Record Clerk

Position Overview

Medical Records Clerk – working in the DART division and department under the supervision of the Chief Clinical Officer.
Location: 1237 Main Street, Buffalo, NY 114209
Salary: $39520 – 47,840

The Medical Records Clerk is responsible for managing, maintaining, and safeguarding electronic patient records within an electronic health record system. This role ensures the accuracy, completeness, confidentiality, and accessibility of digital medical and counseling records in compliance with regulatory standards and organizational policies.

Key Responsibilities

• Create, update and maintain electronic medical and counseling records for newly admitted and existing patients.
• Review EMR/HER records for accuracy, completeness, and compliance with documentation standards.
• Scan, index and upload documents into the electronic health record system, ensuring proper classification and legibility.
• Enter, retrieve, and verify patient data using EMR/HER software and related clinical systems.
• Process requests for electronic medical records in accordance with HIPAA and organizational privacy policies.
• Manage electronic or paper release of information requests for authorized staff and external entities.
• Compile and generate electronic reports and statistical data related to admissions, discharges, and treatment services.
• Assist clinical and administrative staff with EMR workflows, record corrections, and documentation standards.
• Post laboratory results, diagnostic reports, and treatment documentation into patient records.
• Audit electronic records to identify errors, missing information, or compliance issues.
• Support data migration, record retention, and electronic archiving processes.
• Perform other related administrative and clerical duties as assigned.
• Present a professional image in conduct, attitude, and attire.
• Successfully complete mandatory training.
• Perform additional duties as assigned.

Required Qualifications

• Education: Associate degree, certificate, or 60 college credit hours in Health Information Management, Medical Records or a related field, OR a High School diploma or GED with two years of experience working with electronic medical records under the supervision of a qualified Health Information professional.
• Strong commitment to maintaining confidentiality.
• Proficient in Microsoft Office Suite.
• Proficiency in electronic medical record systems and healthcare software applications.
• Strong data entry skills with a high level of accuracy.
• Working knowledge of HIPAA, CFR 42 Part 2 confidentiality standards, and medical records regulations.
• Ability to read and interpret medical records, policies, and procedural manuals.
• Ability to prepare routine electronic reports and correspondence.
• Ability to communicate professionally with clinical staff, administrators, and external partners.
• Ability to remain seated for prolonged periods and use a computer extensively.
• Frequent use of hands for typing, data entry, and document scanning; occasional standing, walking, and lifting up to 10 pounds.
• Detail-oriented, organized, dependable, and able to manage multiple tasks simultaneously.
• Demonstrated professional judgment when handling sensitive and confidential information.
• Must provide a physical examination record or pass a physical examination by a CAO physician, valid NYS Driver’s License with proof of motor vehicle insurance coverage, and complete required employment documents including the CAO Employment application, NYS SCR Clearance Form, Criminal Record Certification, and fingerprinting with release for reference checks.