Event Assistant

Description

Job Title: Event Assistant

Job Summary: We are seeking an organized, proactive, and enthusiastic Event Assistant to support our events team in planning and executing memorable events. The Event Assistant will play a key role in handling logistics, coordinating with vendors, supporting on-site activities, and ensuring smooth operations. This position requires strong communication skills, a passion for event planning, and an ability to multitask in a fast-paced environment.

Key Responsibilities

Event Planning Support:

• Assist in the planning and execution of events, including conferences, trade shows, corporate functions, and social gatherings.
• Coordinate with vendors, suppliers, and venue managers to secure services, equipment, and space.
• Prepare event materials, including name badges, event programs, signage, and other promotional items.

Logistics Management:

• Organize and oversee event logistics, such as venue setup, seating arrangements, registration areas, and audiovisual equipment.
• Track and manage event inventory, including promotional materials, giveaways, and event décor.
• Assist with guest accommodations, transportation, and other logistical needs.

On-Site Event Coordination:

• Act as a point of contact for attendees, speakers, and vendors on-site.
• Provide administrative support during events, including handling registration, managing schedules, and troubleshooting issues.
• Ensure all event areas are clean, organized, and ready for attendees.

Administrative Support:

• Maintain accurate event records and databases, including contracts, invoices, and contact lists.
• Assist in managing event budgets and processing invoices as required.
• Provide general administrative support to the event planning team.

Skills, Knowledge and Expertise

• High school diploma required; college degree in hospitality, event management, marketing, or a related field is preferred.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.

Benefits

• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• Retirement plan options (e.g., 401(k))
• Professional development opportunities
• Wellness programs