Full Time Assistant (Remote)

Position Overview

We are currently seeking an Executive Assistant with a can-do attitude for a part time, permanent position based in our New York office. This is an excellent role for someone with administration experience looking to step up and gain broader experience and learn from a supportive team. This role is responsible for providing general administrative support to the New York office.

Key Responsibilities

• Providing administrative support to the New York administration team, including assistance with mail outs, client invoicing, CRM management and travel management.
• Coordinate meeting room bookings and ensuring client meeting rooms are maintained and presentable at all times.
• Monitoring shared in-boxes and other functional mailboxes and forwarding to recipient as necessary.
• Booking travel for Partners as and when required, including airport transfers, interstate meeting room bookings etc.
• Monitoring catering supplies throughout the day to ensure stock levels are maintained and appropriate for client entertainment.
• Attending to other administrative duties as requested, ie. photocopying, binding, mail outs, CRM data management entry etc. or other administrative duties as directed by client service staff, practice service staff or administration staff when required.

Required Qualifications

• Prior administration or reception experience.
• Intermediate knowledge in Microsoft Office products, including Word, Excel and Outlook.
• Friendly and personable nature with excellent communication skills.
• Ability to develop relationships within a team environment and become an integral member of the team.
• Strong work ethic with good time management skills and ability to prioritise workload.
• High attention to detail and commitment to high standards of work.

Benefits & Perks

• Competitive remuneration and salary packaging options.
• Commitment to diversity, inclusion, health and wellbeing of our people.
• Gym membership & health insurance
• Flexible and hybrid working environment including tailored hours, remote working, career breaks, study leave, generous paid parental leave and leave purchase plans.