Marketing Operations Assistant

Position Overview

Boldthink is seeking a highly organized, proactive Marketing Operations Assistant to support our full team with marketing execution, client coordination, and day-to-day operations. In this part-time position, you'll play a crucial role in keeping things running smoothly in a fast-paced, creative agency environment.

Key Responsibilities

Client + Internal Coordination

• Prepare agendas, take notes, and draft follow-up summaries
• Support scheduling for client meetings, strategy sessions, and internal check-ins
• Update project tasks, timelines, and deliverables in our project management system
• Assist the team with gathering client inputs, assets, and information
• Send reminders and follow-ups to ensure nothing falls through the cracks

Marketing Support

• Upload and schedule social media posts created by the Brand Manager or creative team
• Format and publish email newsletters
• Gather analytics screenshots and data for monthly reporting
• QA social captions, blogs, newsletters, and other content for consistency and accuracy

Admin + Operations Support

• Organize files, client folders, creative assets, and documentation
• Sort and prioritize the CEO’s inbox and help maintain communication flow
• Set up new client structures and internal processes
• Handle light research requests and compile reference materials

General Support Across the Agency

• Assist all team members with repeatable tasks that improve efficiency
• Anticipate needs and propose solutions before they become issues
• Keep operations running smoothly while supporting both strategic and creative workflows
• Demonstrate a get-it-done mindset and willingness to take on various tasks as needed

Required Qualifications

• Strong organizational skills with high attention to detail
• Excellent written communication skills
• Ability to work independently with minimal oversight
• Experience with social media scheduling platforms
• Familiarity with email platforms such as Mailchimp or Constant Contact
• Comfort working in fast-paced, multi-project environments

Preferred Qualifications

• Experience with Canva or Adobe Creative Suite
• Familiarity with WordPress
• Previous marketing or agency support experience

Benefits & Perks

• Flexible part-time schedule
• Exposure to a variety of projects and clients
• Supportive, collaborative team environment
• Opportunity to grow responsibility over time

How to Apply

Please send your resume and a short introduction to info@boldthinkcreative.com or apply via LinkedIn.