Office Operations Assistant

Position Overview

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Join Keller Executive Search for global reach, accelerated career growth, and a collaborative, inclusive culture. Benefit from a flat management structure, hands-on learning opportunities, and the chance to make meaningful contributions connecting top talent with life-changing opportunities.

Key Responsibilities

• Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates to ensure a professional experience.
• Assist in organizing company events, meetings, and workshops.

Required Qualifications

• Requirements: Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Ability to work well independently and as part of a team.
• Adaptability in a dynamic environment.

Benefits & Perks

• Salary: $72,000-$88,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• 401(k) retirement savings plan with company match.
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment that values collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.