Senior Administrative Assistant, Global Medical Affairs - Immunology

Position Overview

Welcome to AbbVie, where we are committed to making a positive impact on the lives of patients around the world. We are currently seeking a highly skilled Senior Administrative Assistant to join our Global Medical Affairs team, specifically supporting our Immunology division. In this role, you will play a critical role in providing administrative support to our global medical affairs leadership team, ensuring the smooth operation of our department and ultimately helping us advance our mission to improve patient outcomes. If you are a self-starter who thrives in a fast-paced and dynamic environment, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Provide administrative support to the global medical affairs leadership team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Serve as the first point of contact for all inquiries and requests for the Global Medical Affairs team, including managing phone calls, emails, and mail in a timely and professional manner.
• Maintain and organize department files, documents, and databases to ensure easy access and retrieval of information for the team.
• Collaborate with internal and external stakeholders to coordinate and execute departmental projects and initiatives.
• Proactively anticipate and address the needs of the Global Medical Affairs team, including anticipating potential issues and providing solutions.
• Assist with the preparation and distribution of materials for meetings, presentations, and conferences.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Manage and track departmental budgets and expenses, ensuring adherence to financial policies and guidelines.
• Act as a liaison between the Global Medical Affairs team and other departments within AbbVie to facilitate effective communication and collaboration.
• Stay up-to-date on industry and company developments to provide informed support to the team.
• Participate in team meetings, take meeting minutes, and follow up on action items.
• Continuously seek opportunities to streamline processes and improve efficiency within the department.
• Foster a positive and collaborative work environment within the Global Medical Affairs team.
• Adhere to all company policies and procedures, including compliance with regulatory and legal requirements.
• Perform other duties as assigned by the Global Medical Affairs leadership team.

AbbVie is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.