Asset Wealth Managment Leadership Assistants- Administrative Assistant

Position Overview

This role provides comprehensive administrative support in a team‐oriented environment. The successful candidate will manage complex calendars across multiple time zones, coordinate domestic and international travel, arrange meetings both internally and with clients, and perform general administrative tasks with a high level of confidentiality. The position is based within a Top Management Consulting and Recruiting Firm Specializing in Financial Services.

Key Responsibilities

• Provide administrative support in a team-oriented environment with flexibility to support varying teams.
• Manage and coordinate complex calendars across multiple time zones including arranging phone/video conferences and meetings.
• Handle a high volume of incoming calls, taking detailed and accurate messages while interacting professionally with business leaders and clients.
• Coordinate domestic and international travel arrangements, including visa procurement and processing of expense reports.
• Arrange internal and client meetings both on and off campus, including booking conference rooms, catering, guest registration, and organizing materials.
• Perform general administrative duties such as phone answering, time entry, copying, scanning, filing, mailing, and archiving.
• Handle highly confidential and sensitive client information with utmost discretion.
• Act as an integral team member by maintaining awareness of current priorities and required support.
• Adhere to compliance regulations and secure the relevant approvals.

Required Qualifications

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion when handling confidential or highly sensitive information.
• Excellent interpersonal skills with a strong ability to work collaboratively both locally and globally.
• Capability to remain calm under pressure and manage multiple tasks efficiently and effectively.
• Outstanding written and verbal communication skills, ensuring a consistent and professional demeanor.
• Extreme attention to detail and strong organizational skills with the ability to prioritize tasks effectively.
• Self-motivated, quick learner with excellent anticipation skills.
• Pro-active problem solver and independent thinker with a diligent follow-up capability.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom is essential.
• Familiarity with expense platforms such as SAP Concur.
• A supportive team player with a positive attitude.