Administrative Assistant

Position Overview

Our client, a reputable business services firm, is seeking a highly organized and detail-oriented Administrative Assistant to support their operations. This role is based in our professional office environment in Location: Boise, Idaho, US. The ideal candidate will provide comprehensive administrative support to management and staff, ensuring the smooth day-to-day functioning of the office. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining office organization. A proactive approach and excellent communication skills are essential for success in this role.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for executives and team members.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Answer and direct phone calls, take messages, and manage incoming and outgoing mail and deliveries.
• Organize and maintain physical and digital filing systems.
• Assist with travel arrangements, including booking flights, accommodations, and transportation.
• Manage office supplies inventory and coordinate with vendors for procurement.
• Greet visitors and provide a professional first point of contact.
• Provide general administrative support to various departments as needed.
• Assist with event planning and coordination for company functions.
• Maintain confidentiality of sensitive information.
• Support onboarding processes for new employees.

Required Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.
• Experience with office equipment (copiers, scanners, phone systems).
• Familiarity with CRM or project management software is a plus.
• Proactive attitude and ability to work independently with minimal supervision.