Executive Assistant

About Us

The Jewish Federation of Detroit is the cornerstone of Jewish philanthropy and community engagement in Southeast Michigan. We are a community-driven organization committed to meeting the needs of the Jewish people and strengthening Jewish life-locally, in Israel, and around the world.

Position Summary

Jewish Federation of Detroit seeks an experienced Executive Assistant to provide top-notch administrative and clerical support to the Executive Director, Development & the Chief Engagement Officer in a fast-paced environment.

DUTIES AND RESPONSIBILITIES:

• Organize and support the demanding workloads of Executive Director, Development & Chief Engagement Officer.
• Exercise good common sense, judgment and discretion in handling confidential and sensitive material.
• Capable of professionally handling a high volume of donors, community leaders, and other important contacts in a calm, confident and friendly manner.
• Coordinate and manage calendars, schedule meetings and appointments, prepare expense reports, arrange catering, book meeting spaces, and set up conference calls.
• Answer, screen, and route incoming phone calls, emails, and inquiries as appropriate.
• Draft, edit, and prepare general and electronic correspondence with accuracy and attention to detail.
• Provide excellent internal and external customer service in a responsive and timely way.
• Research, compose and complete a professional document utilizing proper grammar, spelling and format skills.
• Prepare meetings, format presentations for Committee meetings and document minutes.

REQUIRED SKILLS & ABILITIES:

• 5+ years of professional experience in administrative support or a related role.
• Self-starter, self-disciplined, highly organized team player.
• Proficient in MS Office including Word, Excel, Access and PowerPoint.
• Professional appearance and demeanor.
• Strong interpersonal skills and positive attitude.
• Excellent verbal and written communication skills, with strong attention to grammar and clarity.
• Strong work ethic with a willingness to take initiative and do what is needed to meet deadlines and objectives.
• Highly detail-oriented with the ability to maintain focus and a strong sense of urgency.
• Proven ability to multitask effectively by prioritizing responsibilities and managing time efficiently.
• Confidentiality is a must.
• Extensive experience with office administration, including organizing, creating, and maintaining electronic and hard-copy filing systems.
• Experience with CRM systems is a plus.