Financial Analyst/Asset Inventory Control Specialist 1

Position Overview

Works under the general direction of the Department of Administrative Services (DAS) in the Administrative Support Division (ASD) and the Office of Finance (OF) to manage and safeguard asset inventory for multiple divisions. This role entails inspecting, recording, distributing, coordinating, and maintaining asset records, as well as performing periodic physical inventories, ensuring the accuracy of asset data in the Ohio Administrative Knowledge System (OAKS) Asset Management module, and facilitating the safe movement of assets between locations.

Key Responsibilities

• Inspect, record, distribute, coordinate, and maintain asset inventory for DAS divisions including OIT, ASD, General Services, and Human Resources.
• Receive, inspect, record, and distribute assets per direction; assign asset numbers and tag all acquired assets.
• Obtain purchase orders, invoices, and vouchers from the Ohio Administrative Knowledge System (OAKS) and procurement files, and set up asset records accordingly.
• Operate a personal computer to perform asset additions, retirements, transfers, and cost adjustments in the OAKS Asset Management module, ensuring data accuracy.
• Perform biennial physical inventories to confirm asset existence, condition, and usage; verify unrecorded assets and conduct due diligence on missing items.
• Facilitate asset movement by serving as the point-of-contact between movers and division staff during office/unit relocations, ensuring safe and complete transfers.
• Monitor asset movements and coordinate salvage disposal of surplus or obsolete items upon management approval.
• Assist in special assignments including meetings, training sessions, policy updates, preparation of the Statewide Allocation Plan (SWCAP), annual inventory certification, and financial reporting.
• Schedule: Alternative schedule with periodic adjustments to accommodate travel requirements.

Required Qualifications

• Experience Required: Either 30 months of experience or training in accounting and/or finance with intermediate spreadsheet proficiency; OR 6 months of experience or training after completing an undergraduate core program in business administration, accounting, finance, or a related field; OR 12 months of experience as a Financial Associate.
• Education: Completion of an undergraduate core program in business administration, accounting, finance, or a related field is preferred.
• Qualifications: Equivalent to the minimum class qualifications for employment; successful completion of the Fiscal Academy may substitute for 4 months of required accounting/fiscal experience.
• Requirements: Intermediate proficiency in spreadsheet software and strong accounting and finance skills.