Bid Administrative Assistant

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

Job Summary

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Title: Bid Administrative Assistant

S.A. Comunale is seeking an Bid Administrative Assistant.

The primary function of this role is to prospect for new clients by searching the public bid market, reaching out to all counties in our territory to be added to bid lists or other means of generating interest from potential new clients. In addition, this role is responsible for the preparation and participation in current and new business opportunity proposals and quotations.

This job requires the ability and desire to work in a fast-paced, multi-tasked environment with a focus on marketing our company to potential customers with prospecting, communication and customer service.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Identify potential clients, and the decision makers within the client organization.
• Build relationships with potential new clients through phone calls, emails and when site visits are needed to get the fire safety specialists involved.
• Identify and qualify new proposal opportunities within the industry
• Gather and maintain required data for RFI and RFP preparation.
• Accurately process and complete requirements in the RFI and RFP process.
• Follow up on quotation progress and report out on status of quotes including turnaround times and success rates
• Maintain updated information in Sales Tracker and submit weekly progress reports.
• Actively pursue leads generated from potential client lists.

Qualifications

• High School Diploma or GED: is required.
• 3+ years of marketing or inside sales experience: is required.
• Experience producing quotes: is required.
• Exceptional communication, interpersonal and organizational skills: are required.
• Working knowledge of NFPA 10, 25 and 72: is a plus.
• Knowledge of industry standard practices for service and inspections: is a plus.
• Significant experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications: is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled. Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.