Marketing Coordinator / Project Manager (Aesthetics Med Device)

Position Overview

Marketing Coordinator / Project Manager (Aesthetics Med Device)
Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes. In this role, you will be an integral part of the Global Strategic Marketing (GSM) and Services teams by assisting in the development, management, and execution of global marketing initiatives. Working closely with cross‐functional teams—including Product Managers, Professional Affairs, and Global Services—you will ensure that projects are organized and executed in a timely manner to drive business results.
Location: Irvine, California, USA | Bothell, Washington, USA
Salary: 55K-77K base pay (actual pay based on skills, experience, qualifications, education, and location; plus eligibility for bonus or sales incentive plan)

Key Responsibilities

• Upstream Marketing Operational Duties:
  • Organize KOL activities from requesting compliance approvals through contracting and payments
  • Coordinate activities to successfully plan and execute global user advisory boards and other voice of customer (VOC) events from concept submission to execution
  • Schedule and facilitate cross-functional meetings with R&D, regulatory, clinical, professional affairs, and regional marketing teams
  • Document meeting outcomes, action items, and follow-ups to ensure alignment and accountability
  • Participate in cross-functional calls, take detailed notes, and share summaries with the team
  • Identify opportunities for cross-functional meetings, organize calendar invites, and monitor attendance responses
  • Coordinate GSM events at conferences including shipping materials and managing logistics
  • Manage stakeholder communications to ensure timely updates on strategic initiatives
  • Assist in preparing presentations for global strategy reviews, executive updates, and innovation councils
• Project Management and Planning Duties:
  • Coordinate and manage defined upstream marketing projects ensuring timelines, deliverables, and stakeholder alignment
  • Manage the Global launch readiness review process for upstream marketing go to market readiness and regional launch success
  • Monitor project progress against key deliverables and escalate any issues or delays
  • Develop and maintain project plans, risk logs, and communication trackers
  • Facilitate cross-functional meetings, workshops, and decision-making forums
  • Organize and execute monthly team meetings, quarterly global marketing council calls, and other collaboration sessions
• Administrative & Operational Support:
  • Prepare and submit materials for medical, legal, regulatory, and compliance reviews to ensure deadlines are met
  • Assist in organizing GSM and Professional Affairs strategic communications globally
  • Act as a liaison between Regional Professional Affairs and KOLs to manage HCP contracts and educational/marketing events
  • Manage onboarding of new vendors, creation of purchase orders, and tracking of global intercompany transactions and invoices
  • Coordinate international KOL activities and logistics as required
  • Prepare presentations, reports, and dashboards as needed
  • Perform additional duties as assigned

Required Qualifications

• A minimum of a Bachelor's degree is required, preferably in Marketing, Business, Life Sciences, or a related field
• At least 2 years of experience in a related role, preferably within Medical Device, Pharmaceuticals, or Healthcare industry; Medical Aesthetics experience is a plus
• Proven experience in project management or project planning, preferably in upstream marketing
• Demonstrated ability to work independently and proactively seek solutions for on-time deliverables
• Excellent communication and stakeholder engagement skills
• Comfortable working across different time zones and cultures in a global environment
• Ability to travel as needed to support GSM activities
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Advanced proficiency in Microsoft Office, Google Apps, and budget tracking tools
• A proactive team player who can collaborate effectively across departments and adapt easily to change

Benefits & Perks

• Medical (includes Prescription Drug)
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) with matching company contribution
• Discretionary time off
• Paid sick time
• Stock purchase plan
• Tuition reimbursement
• Parental leave
• Short-term and long-term disability
• Life insurance
• Accidental death & dismemberment insurance
• Paid holidays
• Employee referral bonuses
• Employee discounts