Human Resources Assistant / Administrative Assistant

Position Overview

Kings Bay Y/JCC Brooklyn is more than just a community space—it’s a dynamic hub of connection, empowerment, and inspiration. As a Jewish Community Center with and without walls, we embrace individuals from all religious, racial, and ethnic backgrounds, fostering a warm and inclusive environment where everyone feels welcome. In the role of Human Resources Assistant / Administrative Assistant, you will be a key support for the HR team. You will organize sensitive employee documents, maintain compliance standards, serve as a professional point of contact for staff, coordinate onboarding, and assist throughout the hiring cycle. This is a hands-on position with training and support provided – an ideal opportunity for someone eager to learn and grow in the HR field.

Key Responsibilities

• Guide new hires through the onboarding process by collecting required documents, verifying completeness, and ensuring timely submission.
• Maintain confidentiality and keep HR files updated and audit-ready.
• Assist in preparing HR reports for leadership (e.g., hiring status, onboarding progress, employee rosters).
• Respond to employee questions related to HR processes (e.g., onboarding, employment documents, direct deposit setup, basic policy clarification).
• Track staff documentation (e.g., work permits, medicals, clearances) and flag incomplete files to help maintain compliance.
• Assist with the full lifecycle of hiring, including job postings, candidate screening, and onboarding coordination.

Required Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment (printers, scanners).
• Ability to handle sensitive employee documentation with strict confidentiality.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Capability to work both independently and collaboratively.

Preferred Qualifications

• Associate or Bachelor’s degree.
• 1+ year of administrative support experience, ideally with exposure to HR functions.
• Familiarity with HR procedures, onboarding processes, and confidentiality standards.

Benefits & Perks

• Health – Health and vision coverage with optional dental coverage.
• Pension – Pension Benefit plan after one year with agency contribution.
• Life Insurance – Provided to full-time employees.
• Time Off – Generous Paid Time Off (PTO) and paid federal/additional holidays.
• Discounts – Employee program discounts available.