Entry Level Project Manager / Adminstrative Manager

Position Overview

We are seeking a reliable and organized Entry-Level Project Manager or strong Administrative Virtual Assistant with proven leadership and people-management skills. In this role, you will confidently communicate with clients to understand their needs while managing teams, tasks, and timelines to ensure a smooth execution of projects. You will serve as a key point of coordination between clients and internal teams by handling both administrative and light project management responsibilities. Additionally, Growth Opportunity: this role starts at 20 hours per week with the potential to grow into full-time hours based on performance, reliability, and business needs.

Key Responsibilities

• Communicate directly with clients via Zoom, phone, and email to understand project needs
• Lead and participate in Zoom meetings professionally
• Translate client requirements into clear tasks and action plans
• Assign, track, and manage tasks across teams or individuals
• Monitor deadlines, progress, and deliverables
• Follow up consistently to ensure work is completed accurately and on time
• Maintain basic project plans, schedules, and forecasts
• Handle administrative coordination and internal organization
• Provide regular status updates to management and clients
• Identify risks or delays early and escalate when needed
• Maintain confidentiality, professionalism, and trust at all times

Required Qualifications

• Background in administrative support, operations, or virtual assistance
• US-based and legally authorized to work
• Strong verbal and written communication skills
• Experience in leading and managing Zoom meetings
• Confident speaking with clients and stakeholders
• Highly reliable, punctual, and organized
• Trustworthy with sensitive information
• Ability to manage people, priorities, and deadlines
• Comfortable using Google Workspace and task-management tools
• Self-starter who can work independently with minimal supervision

Preferred Qualifications

• Experience running programs or serving as a program lead/manager
• Prior leadership, supervisory, or team coordination experience
• Familiarity with project management tools (e.g., ClickUp, Asana, Trello)

Benefits & Perks

• Compensation: $14.00 - $16.00 per hour
• Job Types: Part-time, Contract
• Expected Hours: 20 per week
• Work Location: Remote