HSE/HR Admin (CO, Denver)

Position Overview

The HSE/HR Admin provides assistance to the HSE/HR departments within the corporate office. In addition to providing reception services, typing, filing and scheduling, the employee performs duties such as coordination and minute‐taking for meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. This position answers non‐routine correspondence and assembles highly confidential and sensitive information. The HSE/HR Admin will be a primary administrator of the company's online compliance systems, dealing with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload while recommending changes in office practices.

About the Company: Xtreme Coil Drilling

Key Responsibilities

• Arrives to work on time and completes shift as specified
• Organizes and prioritizes large volumes of information and calls
• Answers telephone, retrieves messages from voicemail and forwards them to the appropriate person or department in a timely manner
• Greets visitors and determines whether they should be given access to specific individuals
• Receives, sorts, and routes mail and deliveries
• Administers online HSE compliance databases
• Maintains and uses office machines, assists users, and orders and maintains office supplies
• Reviews and codes monthly delivery service invoices and submits them to Accounts Payable in a timely manner
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department
• Drafts written responses or replies by phone or e-mail when necessary and responds to regularly occurring requests for information
• Assists the AP department as needed with vendor setup, invoices, etc.
• Assists Human Resources, Operations, and HSE staff with overflow tasks (e.g., correspondence, data entry, collating, binding, etc.)
• Prepares daily Morning Meeting reports
• Acts as a liaison with other departments and outside agencies, including high-level staff such as senior vice presidents and directors; handles confidential and non-routine information and explains policies when necessary
• Performs other projects and duties as assigned