Case Administrator

Job Details for Case Administrator

Court Name/Organization

Pennsylvania Western Bankruptcy Court

Overview of the Position

The U.S. Bankruptcy Court for the Western District of Pennsylvania (the “Court”) is accepting applications for a full-time Case Administrator in our Erie office. Case Administrators perform various functions and are responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules.

Location

Erie, PA

Opening and Closing Dates

03/23/2026 - Open Until Filled

Appointment Type

Permanent

Classification Level/Grade

CL 25

Salary

$49,361 - $61,672

Announcement Number

26-01CAE

Position Description

The incumbent monitors the progress of bankruptcy cases and related adversary proceeding cases from opening to closing to ensure their orderly and efficient movement through the Court. The incumbent must simultaneously manage many cases by monitoring for conformity with appropriate rules, practices and/or court requirements. The incumbent operates electronic court recording equipment during court proceedings. Reviews, identifies, researches, and ensures the accuracy, timeliness, and quality of data entered into the Case Management/Electronic Case Files (CM/ECF) database. Prepares, analyzes and ensures the accuracy of various case management reports. The incumbent: must interpret a variety of documents and make timely and accurate entries on the docket; assists customers with electronic case filing inquiries; tests new procedures and processes to provide necessary feedback; audits cases for closing and checks the docket to ensure all necessary documents are entered and deadlines are met; prepares notification of deficiencies regarding documents; processes orders in a timely manner; addresses inquiries regarding case information; generates notices related to bankruptcy case events; and manages and maintains bankruptcy case records. The incumbent files documents and collects appropriate fees and furnishes information to the general public, members of the bar, and other parties involved in bankruptcy cases over the telephone, in writing and at the front counter. Effectively and efficiently uses computer-based systems and programs to review documents submitted electronically via CM/ECF. Performs additional duties as assigned.

Qualifications

To qualify, the individual must be a high school graduate or equivalent and possess a minimum of one year of specialized experience (performance of duties similar to those listed above). Knowledge of local court rules, practices, procedures, processes, and forms are a plus. A college degree is a plus. The individual must be able to track case progression and make independent decisions based on applicable procedures, rules, and instructions. Computer literacy is required, particularly in using computer-based systems and programs. Skills in typing and using word processing programs and equipment are vital. (Testing may be part of the interviewing process.) The ability to work effectively as part of a team and to follow detailed instructions is necessary. The ability to communicate (orally and in writing) and interact effectively and appropriately is critical. Skill in Microsoft Office Suite including Word and Outlook is preferred. Legal-related experience also is preferred.

Employee Benefits

Employees of the Court are entitled to the following benefits: optional participation in a variety of Federal health, dental, vision, and life insurance plans; optional participation in the flexible spending and parking reimbursement programs; annual leave (vacation) and sick leave accruals; 11 paid holidays per year; mandatory participation in the Federal Employees Retirement Program and the Social Security Retirement Program, and optional participation in the Thrift Savings Plan.

Miscellaneous

The incumbent monitors the progress of bankruptcy cases and related adversary proceeding cases from opening to closing to ensure their orderly and efficient movement through the Court. The incumbent must simultaneously manage many cases by monitoring for conformity with appropriate rules, practices and/or court requirements. The incumbent operates electronic court recording equipment during court proceedings. Reviews, identifies, researches, and ensures the accuracy, timeliness, and quality of data entered into the Case Management/Electronic Case Files (CM/ECF) database. Prepares, analyzes and ensures the accuracy of various case management reports. The incumbent: must interpret a variety of documents and make timely and accurate entries on the docket; assists customers with electronic case filing inquiries; tests new procedures and processes to provide necessary feedback; audits cases for closing and checks the docket to ensure all necessary documents are entered and deadlines are met; prepares notification of deficiencies regarding documents; processes orders in a timely manner; addresses inquiries regarding case information; generates notices related to bankruptcy case events; and manages and maintains bankruptcy case records. The incumbent files documents and collects appropriate fees and furnishes information to the general public, members of the bar, and other parties involved in bankruptcy cases over the telephone, in writing and at the front counter. Effectively and efficiently uses computer-based systems and programs to review documents submitted electronically via CM/ECF. Performs additional duties as assigned.

Application Info

Qualified candidates must electronically submit a cover letter, a resume, and a Federal Judicial Branch Application for Employment (Form AO 78) for consideration. Instructions and forms to apply electronically are available at:

Please do not call or email the Court inquiring about the position. Due to the anticipated high volume of applications, the Court cannot respond to inquiries. Only qualified applicants will be considered for this position. Participation in the interview process will be at the applicant’s own expense, and relocation expenses will not be provided.

Applicants are advised that the position is available subject to funding. The Court reserves the right to modify the conditions of this job announcement, to staff the position as applications are received, or to withdraw the announcement; any of which may occur without prior written or other notice.

Application Deadline: Open until filled, more than one candidate may be hired.

The federal Judiciary is an Equal Employment Opportunity employer.