Administrative Assistant 3 - IM Rheumatology- Full - time

Position Overview

The Administrative Assistant 3 works independently on multiple tasks simultaneously while maintaining the highest level of confidentiality. This role requires the ability to focus under pressure, effectively prioritize, and meet deadlines. The incumbent provides administrative support including composing letters and reports, planning, developing, and completing assignments with minimal direction. Additionally, the role exemplifies the Rush mission, vision, and values and adheres to all policies and procedures.

Location: Chicago, Illinois | Business Unit: Rush Medical Center | Hospital: Rush University Medical Center | Department: Int Med Rheumatology-Res Adm

Work Type:

Key Responsibilities

• Perform administrative tasks including typing correspondence, working with PowerPoint presentations, and computer problem solving.
• Prepare and schedule meetings.
• Manage and administer daily operations, organize work, set priorities, meet critical deadlines, and follow up on assignments with minimal direction.
• Exercise discretion and independent judgment in daily activities while handling confidential executive administrative details.
• Complete special assignments such as collecting, organizing, and analyzing data to support significant decisions.
• Manage multiple calendars, organize and schedule meetings, arrange agendas, and provide background information for complex internal and external meetings.
• Prepare confidential correspondence, reports, and other documents.
• Reconcile accounts payable requests.
• Answer administrative phone calls and screen patients’ and visitors’ calls, emails, and faxes, providing information and resolving complaints.
• Arrange travel details including registrations, flights, accommodations, and prepare itineraries for leadership; process reimbursement submissions.
• Coordinate conference room reservations.
• Serve as the primary contact for monitoring, ordering, and stocking office supplies, as well as managing office equipment maintenance and environmental service issues.
• Perform other work-related duties or projects as assigned, including facility and relocation projects.

Required Qualifications

• High School Diploma.
• Five years’ administrative experience in a healthcare setting.
• Strong project and time management skills.
• Proactive and resourceful.
• Customer-focused approach.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office (Excel, Access, PowerPoint) and scheduling/calendar software.
• Ability to coordinate and prioritize multiple tasks, projects, and schedules.
• Ability to work independently.
• Ability to interact effectively and efficiently with all levels.

Preferred Qualifications

• Bachelor’s degree.

Compensation

Pay Range: $25.20 - $35.60 per hour. Rush salaries are determined by various factors including education, job-related experience, skills, internal equity, and industry-specific market data. Offers may vary based on individual circumstances.

Benefits & Perks

• Exceptional rewards and benefits available.
• Learn more at: Rush Benefits Page

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.